Provision of an External Consultant to Assist the Council in Developing an Air Quality Strategy

Procurement reference

CCBC/PS2884/25/TY

Procurement description

Caerphilly County Borough Council is intending to procure the services of a suitably qualified Air Quality Consultant to develop a comprehensive, public-facing Local Air Quality Strategy (AQS) in line with the requirements set out in the Welsh Government’s Local Air Quality Management Policy Guidance (LAQM.PG22). The Strategy will set out the Councils commitment to improving local air quality, preventing future deterioration, reducing exposure to air pollution, and addressing associated inequalities in health and environment.

Main category

Services

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

40000 GBP to 40000GBP

Contract dates (estimated)

03 November 2025, 00:00AM to 31 March 2026, 23:59PM

Extension end date (if all the extensions are used): 31 March 2028

Caerphilly County Borough Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 73200000 - Research and development consultancy services
• 73000000 - Research and development services and related consultancy services
• 90700000 - Environmental services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

40000 GBP Excluding VAT

48000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

03 November 2025, 00:00AM

Contract end date (estimated)

31 March 2026, 23:59PM

Extension end date (estimated)

31 March 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

12 + 12 (Subject to additional Grant Funding)

Participation

Award criteria

Tender submission deadline

28 October 2025, 12:00PM

Enquiry deadline

21 October 2025, 17:00PM

Submission address and any special instructions

Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation ID and User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate your account.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructionsensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in thetender notice, it is essential that only CPV Codes,specific to your organisation are added to your profile.8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Pleaseremember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you haveread and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registrationprocess. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It mustcontain at least 2 number(s). Once completed select ‘Complete Registration’ and you willenter the Supplier Home page.11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow underthe field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the bluearrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the‘Request Documents’ option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept anyquestions/queries via telephone/email.A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to useregister on the Proactis Plaza system.If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.ukWhen submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing atender submission using our Proactis Plaza system.

May tenders be submitted electronically?

Yes