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UK2

Framework for the Hire of Plant and Machinery

  • First published: 09 October 2025
  • Last modified: 09 October 2025
  • Record interest

     

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Contents

Summary

OCID:
ocds-h6vhtk-05abc1
Published by:
Pembrokeshire County Council
Authority ID:
AA0255
Publication date:
09 October 2025
Deadline date:
24 October 2025
Notice type:
UK2
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Authority wishes to appoint Contractors to a Framework for the hire of plant and machinery equipment to facilitate many of the Council’s operations across several Service Areas. This Framework will cover the Hire of a wide range of plant and machinery from handheld power tools to large plant vehicles and site containers. The works requiring the Hire of these items is carried out all across the Pembrokeshire and therefore we are seeking to appoint suppliers in all areas of the County.The current anticipated lot structure will be:Hire of vehicles and plant with driver / operatorLot 1 Road Rollers (Deadweight) with Scarifiers - with driver/operatorLot 2 Wheeled or Tracked Pavers and Mini Pavers - with driver/operatorLot 3 Wheeled 180 Mechanical Excavators with Extending Back How "4 in 1" Front Bucket and Pallet Forks - with driver/operatorLot 4 Tracked Mini Excavators - with driver/operatorLot 5 Tracked Excavators 8-35tonnes operating weight - with driver/operatorLot 6 Telescopic Handler - with driver/operatorLot 7 Mobile Cranes - Road Going - with driver/operatorLot 8 Mobile Cranes - Rough Terrain - with driver/operator Lot 9 Tractor 70 - 100HP - with driver/operatorLot10 Tractor over 100HP - with driver/operatorLot 11 Flail Type Grass Cutting Machines complete with Tractors - with operatorLot 12 Tractor Mounted Shredder complete with Tractor - with operatorLot 13 Van Mounted Platform Hoist - with driver/operatorLot 14 HGV Vacuum Tanker - with driver/operatorLot 15 HGV Tipper - with driverLot 16 HGV Hook Loader - with driverLot 17 HGV Skip Loader - with driverLot 18 HGV Road Sweeper - with driverLot 19 HGV with Body Mounted Crane - with driver/operatorLot 20 Diesel powered dumpers with driver /operatorLot 21 Gully EmptierHire of plant with-out driver / operatorLot 22 Road Rollers (Deadweight) with Scarifiers - without driver/operatorLot 23 Wheeled or Tracked Pavers and Mini Pavers - without driver/operatorLot 24 Vibrating rollers - without operatorsLot 25 Vibrating plate compactors - without operatorLot 26 Tracked mini excavators - without operatorLot 27 Telescopic handler - without operatorLot 28 Diesel powered dumpersLot 29 Brush cutter with c/w nylon and metal bladeLot 30 Low vibration breaker c/w hydraulic power pack and 3 steels and 15m, hose.Lot 31 Concrete mixersLot 32 Water pumpsLot 33 Sludge pumpsLot 34 Quad bikesLot 35 Agricultural tractor 70 - 100hp - without driverLot 36 Agricultural tractor over 100hp - without driverLot 37 PortaloosLot 38 Site container / Site officeLot 39 Scissor liftLot 40 Security fencingLot 41 Security flood lightingLot 42 Hand held power toolsLot 43 Additional listThis lot structure may be subject to change.

Full notice text

Scope

Procurement reference

PROC/2526/102

Procurement description

The Authority wishes to appoint Contractors to a Framework for the hire of plant and machinery equipment to facilitate many of the Council’s operations across several Service Areas. This Framework will cover the Hire of a wide range of plant and machinery from handheld power tools to large plant vehicles and site containers. The works requiring the Hire of these items is carried out all across the Pembrokeshire and therefore we are seeking to appoint suppliers in all areas of the County.

The current anticipated lot structure will be:

Hire of vehicles and plant with driver / operator

Lot 1 Road Rollers (Deadweight) with Scarifiers - with driver/operator

Lot 2 Wheeled or Tracked Pavers and Mini Pavers - with driver/operator

Lot 3 Wheeled 180 Mechanical Excavators with Extending Back How "4 in 1" Front Bucket and Pallet Forks - with driver/operator

Lot 4 Tracked Mini Excavators - with driver/operator

Lot 5 Tracked Excavators 8-35tonnes operating weight - with driver/operator

Lot 6 Telescopic Handler - with driver/operator

Lot 7 Mobile Cranes - Road Going - with driver/operator

Lot 8 Mobile Cranes - Rough Terrain - with driver/operator

Lot 9 Tractor 70 - 100HP - with driver/operator

Lot10 Tractor over 100HP - with driver/operator

Lot 11 Flail Type Grass Cutting Machines complete with Tractors - with operator

Lot 12 Tractor Mounted Shredder complete with Tractor - with operator

Lot 13 Van Mounted Platform Hoist - with driver/operator

Lot 14 HGV Vacuum Tanker - with driver/operator

Lot 15 HGV Tipper - with driver

Lot 16 HGV Hook Loader - with driver

Lot 17 HGV Skip Loader - with driver

Lot 18 HGV Road Sweeper - with driver

Lot 19 HGV with Body Mounted Crane - with driver/operator

Lot 20 Diesel powered dumpers with driver /operator

Lot 21 Gully Emptier

Hire of plant with-out driver / operator

Lot 22 Road Rollers (Deadweight) with Scarifiers - without driver/operator

Lot 23 Wheeled or Tracked Pavers and Mini Pavers - without driver/operator

Lot 24 Vibrating rollers - without operators

Lot 25 Vibrating plate compactors - without operator

Lot 26 Tracked mini excavators - without operator

Lot 27 Telescopic handler - without operator

Lot 28 Diesel powered dumpers

Lot 29 Brush cutter with c/w nylon and metal blade

Lot 30 Low vibration breaker c/w hydraulic power pack and 3 steels and 15m, hose.

Lot 31 Concrete mixers

Lot 32 Water pumps

Lot 33 Sludge pumps

Lot 34 Quad bikes

Lot 35 Agricultural tractor 70 - 100hp - without driver

Lot 36 Agricultural tractor over 100hp - without driver

Lot 37 Portaloos

Lot 38 Site container / Site office

Lot 39 Scissor lift

Lot 40 Security fencing

Lot 41 Security flood lighting

Lot 42 Hand held power tools

Lot 43 Additional list

This lot structure may be subject to change.

Main category

Services

Delivery regions

  • UKL14 - South West Wales

Total value (estimated)

8000000 GBP Excluding VAT

10000000 GBP Including VAT

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2030, 23:59PM

Is a framework being established?

Yes

Contracting authority

Pembrokeshire County Council

Identification register:

  • GB-PPON

Address 1: County Hall

Town/City: Pembrokeshire

Postcode: SA61 1TP

Country: United Kingdom

Public Procurement Organisation Number: PYMR-6838-HZQY

Contact name: Rosanne Veale

Email: rosanne.veale@pembrokeshire.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 16000000 - Agricultural machinery
  • 42900000 - Miscellaneous general and special-purpose machinery
  • 43200000 - Earthmoving and excavating machinery, and associated parts
  • 43300000 - Construction machinery and equipment
  • 43600000 - Parts of machinery for mining, quarrying and construction
  • 45500000 - Hire of construction and civil engineering machinery and equipment with operator
  • 77111000 - Hire of agricultural machinery with operator
  • 77112000 - Hire of mowers or agricultural equipment with operator

Delivery regions

  • UKL14 - South West Wales

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2030, 23:59PM

Engagement

Engagement process description

We are carrying out 2 market engagement events where you will be able to obtain further information on the framework and the tender process. We would encourage you to attend one of the events available where you can obtain the information and raise any queries you may have.

Event 1 Wednesday 22/10/25 10:30 - 12:30 - Town Hall, Fishguard, SA65 9HE

Event 2 Wednesday 22/10/25 14:30 - 16:30 The Bridge Innovation Centre, Pembroke Dock, SA72 6UN

In order to register and confirm your place at the event, please email Rosanne Veale at procurement@pembrokeshire.gov.uk

Please ensure you are there for the start of whichever session you wish to attend to ensure you do not miss important information.

Copies of the presentations will be available electronically upon request, after the event.

Due date

24 October 2025, 23:59PM

Has the engagement period already ended?

No

Submission

Publication date of tender notice (estimated)

01 December 2025

Coding

Commodity categories

ID Title Parent category
16000000 Agricultural machinery Technology and Equipment
43300000 Construction machinery and equipment Machinery for mining, quarrying, construction equipment
43200000 Earthmoving and excavating machinery, and associated parts Machinery for mining, quarrying, construction equipment
77111000 Hire of agricultural machinery with operator Services incidental to agricultural production
45500000 Hire of construction and civil engineering machinery and equipment with operator Construction work
77112000 Hire of mowers or agricultural equipment with operator Services incidental to agricultural production
42900000 Miscellaneous general and special-purpose machinery Industrial machinery
43600000 Parts of machinery for mining, quarrying and construction Machinery for mining, quarrying, construction equipment

Delivery locations

ID Description
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.