Maintenance of Street Lighting and Illuminated Street Furniture

Procurement reference

CCBC/PS2789/TY/25

Procurement description

Caerphilly County Borough Council are seeking a suitably qualified contractor to undertake the maintenance of Street Lighting and Illuminated Street Furniture for the Councils street lighting stock.

Caerphilly County Borough Council (the Council) is responsible for, the routine maintenance of all street lights and illuminated street signs and bollards under their ownership. The contract will cover street lighting services and/ or works including the repair of faults, lamp changing, electrical testing and replacement of street lighting.

The contract period shall be for a period of five (5) years with an option to extend for up to a further five (5) years.

It has been confirmed by the current provider of this service that there are TUPE (Transfer of Undertakings Protection of Employment Regulations 2006) implications attached to this contract.

Full details can be found in the ITT

Main category

Services

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

6500000 GBP to 6500000GBP

Contract dates (estimated)

01 December 2025, 00:00AM to 29 November 2030, 23:59PM

Extension end date (if all the extensions are used): 30 November 2035

Caerphilly County Borough Council

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

CPV classifications

• 45316110 - Installation of road lighting equipment
• 45316000 - Installation work of illumination and signalling systems
• 50232000 - Maintenance services of public-lighting installations and traffic lights

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

6500000 GBP Excluding VAT

7800000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 December 2025, 00:00AM

Contract end date (estimated)

29 November 2030, 23:59PM

Extension end date (estimated)

30 November 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

5 + 5 (Year on year or as agreed between both parties)

Participation

Award criteria

Payment terms

In accordance with the formal NEC contract as set out in the tender documents.

Description of risks to contract performance

Information as set out in the tender documents.

Tender submission deadline

05 November 2025, 12:00PM

Enquiry deadline

29 October 2025, 17:00PM

Date of award of contract

21 November 2025, 23:59PM

Submission address and any special instructions

Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation ID and User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate your account.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructionsensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in thetender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Pleaseremember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you haveread and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registrationprocess. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It mustcontain at least 2 number(s). Once completed select ‘Complete Registration’ and you willenter the Supplier Home page.11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow underthe field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the bluearrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the‘Request Documents’ option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept anyquestions/queries via telephone/email.A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to useregister on the Proactis Plaza system.If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.ukWhen submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing atender submission using our Proactis Plaza system.The buyer considers that this contract is suitable for consortia bidding.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

03 September 2035, 23:59PM

Languages that may be used for submission

• English
• Welsh