Contract award notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Orkney Islands Council (Harbour Authority)
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Denise Link
Telephone: +44 1856873535
E-mail: Denise.link@orkney.gov.uk
NUTS: UKM65
Internet address(es)
Main address: http://www.orkneyharbours.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11522
I.6) Main activity
Other: General Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for the Provision of Ballast Water Sampling
Reference number: OIC/PROC/2072
II.1.2) Main CPV code
90733000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3 year initial period with the option to extend for a further 2 x 12 month periods.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
313 091.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90700000
90720000
90714500
72314000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Scapa Flow, Orkney
II.2.4) Description of the procurement
The Authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for an initial 3 year period with the option to extend for a further 2 x 12 month periods, subject to the satisfaction of performance by the Authority. The Contract will commence on 1 April 2025.
All sampling must be performed in accordance with the requirements of current legislation, Ballast Water Management Annex 3 - Resolution MEPC.173(58), MGN 432 Amendment 1 and Ballast Water Management Policy for Scapa Flow - Apr 2023. All documentation included within the Appendix Section of the Invitation to Tender documentation.
It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hrs) may be given for a ballast water sampling event. Sampling team will be required to be available 365/24/7. Prospective Tenderers need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.
II.2.5) Award criteria
Quality criterion: Project Understanding and Requirements
/ Weighting: 20
Quality criterion: Project Methodology and Specific Expertise
/ Weighting: 50
Quality criterion: Fair Work Practices
/ Weighting: Pass/Fail
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-041201
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orcades Marine Management Consultants Ltd.
Unit 3 Warness Park , Hatston Pier Road
Kirkwall
KW15 1ZL
UK
Telephone: +44 7592002687
NUTS: UKM65
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 313 091.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tender will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenders should complete the SPD (Scotland) contained within the SPD Module attached to this notice.
(SC Ref:812758)
VI.4) Procedures for review
VI.4.1) Review body
Kirkwall Sheriff Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 01856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Kirkwall Sheriff Court
Watergate
Kirkwall
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Kirkwall Sheriff Court
Watergate
Kirkwall
KW15 1DP
UK
Telephone: +44 1856872110
E-mail: kirkwall@scotcourts.gov.uk
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
13/10/2025