Scope
Procurement reference
CCS-24-330
Procurement description
Swansea Council is seeking to procure services for the collection and reprocessing of domestic mixed paper and cardboard collected at the kerbside plus baled cardboard collected via the Household Waste Recycling Centres (HWRC’s) and commercial collections.
The Council currently collects domestic mixed paper and cardboard at the kerbside from around 111,000 properties. Whilst we currently predominantly collect domestic mixed paper and cardboard in single-use plastic bags, we are in the process of changing to using reuseable bags, due to commence in Spring 2025. The roll-out of reusable containers will be phased throughout the County which will result in a reduction of bagged product and increase in un-bagged product.
The Pricing Schedule requires that a rate per tonne inclusive of collection, haulage, reprocessing/treatment, and disposal of rejects be submitted.
Total value (estimated, excluding VAT)
2700000 GBP to 2700000GBP
Contract dates (estimated)
22 December 2025, 00:00AM to 21 December 2027, 23:59PM
Extension end date (if all the extensions are used): 21 December 2032
Lots
Divided into 3 lots
Bagged Mixed Paper and Cardboard
Lot number: 1
Description
In 2023/24 a combined total of approximately 8,600 tonnes of mixed paper and cardboard was collected with single use plastic sacks used as a collection medium
CPV classifications
- 90500000 - Refuse and waste related services
Lot value (estimated)
1050000 GBP Excluding VAT
1250000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
22 December 2025, 00:00AM
Contract end date (estimated)
21 December 2027, 23:59PM
Extension end date (estimated)
21 December 2032, 23:59PM
Can the contract be extended?
Yes
Description of extensions
An option to extend for a further period of up to 60 months.
Description of how multiple lots may be awarded
Lot 1 – Bagged Mixed Paper and Cardboard
Lot 2 – Unbagged Mixed Paper and Cardboard
Lot 3 – Bales Cardboard
Award criteria
Type: quality
Name
Quality
Weighting: 46.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 54.00
Weighting type: percentageExact
Unbagged Paper and Cardboard
Lot number: 2
Description
In 2023/24 a combined total of approximately 8,600 tonnes of mixed paper and cardboard was collected with single use plastic sacks used as a collection medium. Residents requiring collection of large pieces of cardboard (boxes etc.) at the kerbside are requested to fold the material and place unbagged alongside the bags for collection, or alternatively deposit directly at one of our HWRC’s.
CPV classifications
- 90500000 - Refuse and waste related services
Lot value (estimated)
1050000 GBP Excluding VAT
1250000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
22 December 2025, 00:00AM
Contract end date (estimated)
21 December 2027, 23:59PM
Extension end date (estimated)
21 December 2032, 23:59PM
Can the contract be extended?
Yes
Description of extensions
An option to extend for up to a further period of 60 months
Description of how multiple lots may be awarded
Lot 1 – Bagged Mixed Paper and Cardboard
Lot 2 – Unbagged Mixed Paper and Cardboard
Lot 3 – Bales Cardboard
Award criteria
Type: quality
Name
Quality
Weighting: 46.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 54.00
Weighting type: percentageExact
Baled Cardboard
Lot number: 3
Description
In 2023/24 the council collected around 2,600 tonnes of cardboard boxes from businesses throughout the county. The cardboard is baled and stored prior to collection by the re-processor
CPV classifications
- 90500000 - Refuse and waste related services
Lot value (estimated)
600000 GBP Excluding VAT
720000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
22 December 2025, 00:00AM
Contract end date (estimated)
21 December 2027, 23:59PM
Extension end date (estimated)
21 December 2032, 23:59PM
Can the contract be extended?
Yes
Description of extensions
An Option to extend for a further period of up to 60 months
Description of how multiple lots may be awarded
Lot 1 – Bagged Mixed Paper and Cardboard
Lot 2 – Unbagged Mixed Paper and Cardboard
Lot 3 – Bales Cardboard
Award criteria
Type: quality
Name
Quality
Weighting: 46.00
Weighting type: percentageExact
Type: price
Name
Price
Weighting: 54.00
Weighting type: percentageExact
Submission
Tender submission deadline
17 November 2025, 00:00AM
Enquiry deadline
10 November 2025, 12:00PM
Date of award of contract
15 December 2025, 23:59PM
Submission address and any special instructions
Project ref No. 60793 & ITT Ref No. 120585 Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: http://etenderwales.bravosolution.co.uk— Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: help@bravosolution.co.uk— Phone: +44 8003684850Thanks
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
19 December 2025, 23:59PM
Languages that may be used for submission