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UK4

Rent Smart Wales Training Provider

  • First published: 21 October 2025
  • Last modified: 21 October 2025
  • Record interest

     

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Contents

Summary

OCID:
ocds-h6vhtk-059b21
Published by:
Cardiff Council
Authority ID:
AA0422
Publication date:
21 October 2025
Deadline date:
21 November 2025
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

We are seeking to appoint a competent training provider with specialist knowledge and practical understanding of relevant issues, including landlord and tenant legislation, property management and administration.The training provider must deliver classroom-based training to landlords and agents across the whole of Wales that meets the requirements for a licence (‘complete’ licensing training). There must also be the opportunity for the training to be delivered in a virtual classroom environment and in rare circumstances in a home setting for people with additional needs.The trainer must:- Be available to deliver the training during weekdays, weekends and evenings depending on demand.- Take all required paperwork to a classroom venue so that each delegate has a copy of the presentation, a test and a feedback form.- Be able to provide classroom and home-based training across the whole of Wales.- Deliver the course content agreed with Rent Smart Wales- Provide handouts, made available in both English and Welsh depending on the delegates’ requirements. Handouts must be presented to landlords and agents to further aid home learning. An electronic version can be provided if requested.- Provide additional information to delegates such as where to download relevant additional information.- Provide each classroom delegate with a multiple-choice test paper (unless the course is a CPD course that does not need an assessment) and ensure it is completed in fair conditions, whilst also providing the necessary support to people with accessibility requirements.- Be available for delegate arrival 30 minutes prior to classroom based courses commencing.

Full notice text

Scope

Procurement reference

ERFX1008683

Procurement description

We are seeking to appoint a competent training provider with specialist knowledge and practical understanding of relevant issues, including landlord and tenant legislation, property management and administration.

The training provider must deliver classroom-based training to landlords and agents across the whole of Wales that meets the requirements for a licence (‘complete’ licensing training). There must also be the opportunity for the training to be delivered in a virtual classroom environment and in rare circumstances in a home setting for people with additional needs.

The trainer must:

- Be available to deliver the training during weekdays, weekends and evenings depending on demand.

- Take all required paperwork to a classroom venue so that each delegate has a copy of the presentation, a test and a feedback form.

- Be able to provide classroom and home-based training across the whole of Wales.

- Deliver the course content agreed with Rent Smart Wales

- Provide handouts, made available in both English and Welsh depending on the delegates’ requirements. Handouts must be presented to landlords and agents to further aid home learning. An electronic version can be provided if requested.

- Provide additional information to delegates such as where to download relevant additional information.

- Provide each classroom delegate with a multiple-choice test paper (unless the course is a CPD course that does not need an assessment) and ensure it is completed in fair conditions, whilst also providing the necessary support to people with accessibility requirements.

- Be available for delegate arrival 30 minutes prior to classroom based courses commencing.

Main category

Services

Delivery regions

  • UKL - Wales

Total value (estimated, excluding VAT)

739200 GBP to 739200GBP

Contract dates (estimated)

02 January 2026, 00:00AM to 01 January 2031, 23:59PM

Extension end date (if all the extensions are used): 01 January 2034

Contracting authority

Cardiff Council

Identification register:

  • GB-PPON

Address 1: County Hall

Town/City: Cardiff

Postcode: CF10 4UW

Country: United Kingdom

Website: http://www.cardiff.gov.uk

Public Procurement Organisation Number: PVHP-5769-YHRQ

Contact name: Laura Pine

Email: ProfessionalServices@cardiff.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 80300000 - Higher education services
  • 80400000 - Adult and other education services
  • 80500000 - Training services
  • 70000000 - Real estate services

Delivery regions

  • UKL - Wales

Lot value (estimated)

739200 GBP Excluding VAT

887040 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

02 January 2026, 00:00AM

Contract end date (estimated)

01 January 2031, 23:59PM

Extension end date (estimated)

01 January 2034, 23:59PM

Can the contract be extended?

Yes

Description of extensions

3x 12 month extensions

Participation

Conditions

Economic

Conditions of participation

Legal and financial capacity conditions of participation -

Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"

Conditions

Economic

Conditions of participation

Technical ability conditions of participation -

Please see Questions embedded on Proactis Portal and supporting document 'Section H, Part 1 PSQ Guidance"

Award criteria

Type: price

Name

Price

Weighting: 60.00

Weighting type: percentageExact

Type: quality

Name

Quality

Weighting: 30.00

Weighting type: percentageExact

Type: quality

Name

Community Well Being Benefits

Weighting: 10.00

Weighting type: percentageExact

Submission

Tender submission deadline

21 November 2025, 12:00PM

Enquiry deadline

13 November 2025, 12:00PM

Date of award of contract

16 December 2025, 23:59PM

Submission address and any special instructions

Tenders must be submitted through Proactis - https://supplierlive.proactisp2p.com/Reference Number: ERFX1008683The Contracting Authority reserves the right to appoint the second highest Tenderer in the event of one of the awarded suppliers initially being appointed being excluded or withdrawing from the process.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 October 2033, 23:59PM

Languages that may be used for submission

  • English
  • Welsh

Tender submission deadline

21 November 2025, 12:00PM

Enquiry deadline

13 November 2025, 12:00PM

Date of award of contract

16 December 2025, 23:59PM

Submission address and any special instructions

Tenders must be submitted through Proactis - https://supplierlive.proactisp2p.com/Reference Number: ERFX1008683The Contracting Authority reserves the right to appoint the second highest Tenderer in the event of one of the awarded suppliers initially being appointed being excluded or withdrawing from the process.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 October 2033, 23:59PM

Languages that may be used for submission

  • English
  • Welsh

Coding

Commodity categories

ID Title Parent category
80400000 Adult and other education services Education and training services
80300000 Higher education services Education and training services
70000000 Real estate services Construction and Real Estate
80500000 Training services Education and training services

Delivery locations

ID Description
1000 WALES

Document family

Notice details
Publication date:
16 September 2025
Deadline date:
29 September 2025 23:59
Notice type:
UK2
Version:
1
Authority name:
Cardiff Council
Publication date:
21 October 2025
Deadline date:
21 November 2025 12:00
Notice type:
UK4
Version:
1
Authority name:
Cardiff Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.