Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Megan McLuskey
Telephone: +44 3003000300
E-mail: megan.mcluskey@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties
Reference number: RC-CPU-24-305
II.1.2) Main CPV code
45333100
II.1.3) Type of contract
Works
II.1.4) Short description
Renfrewshire Council (the Council) are seeking to enter into a contract with a single Contractor in respect of Replacement of Boilers and Full Heating Systems for Tenanted Properties
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
42160000
50720000
45331110
45331100
45333000
45333100
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
The Renfrewshire Council has a requirement to appoint a sole contractor to carry out the replacement of boilers to approx. 1,300 tenanted properties as well as the replacement of full gas heating systems to approx. 3,400 tenanted properties throughout Renfrewshire.
The appointed contractor will be responsible for the supply and install. The appointed contractor will be responsible for the defects liability maintenance with the Council being responsible for the annual gas servicing.
Tenderers should be aware that there is no minimum guarantee of work as this is a Measured Term Contract and the Council does not guarantee the contractor any continuity or value of works.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Council reserves the right to extend the contract for up to twelve months on two separate occasions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Contract contains contractual Community Benefits and Fair Work First elements.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-016827
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/11/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/11/2025
Local time: 12:00
Place:
Renfrewshire
Information about authorised persons and opening procedure:
Two officers from Renfrewshire Council will open the tender upon the tender deadline
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Further notices will be published should any future contracts be required to be put in place.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenderers will be required to provide the following when a Request for Documentation is made:
S1 Equalities Questionnaire
S2 Equalities Declaration
S5 Prompt Payment Certificate
S6 Waste Carrier
S9 List of Proposed Sub-Contractors
Parent Company Guarantee
S14 Destruction of Personal or Sensitive Information
Data Processor Agreement
Health & Safety Questionnaire and supporting documentation.
Insurance Certificates in the company name to the levels as set out in the ITT.
New Supplier Request Form.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29772. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be requested during the tender. Taking into consideration the contract period and the value of the contract. The Council’s expectation for this requirement will be minimum 160 Community Benefit Points (CBPs) required.
Community Benefits will be evaluated and scored as part of the technical evaluation and be scored out of a combined 5% split between two questions. Full details can be found in the Procurement Documents.
(SC Ref:813322)
VI.4) Procedures for review
VI.4.1) Review body
Please refer to VI.4.3 below
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
22/10/2025