Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Edinburgh Napier University
Sighthill Campus, 9 Sighthill Court
EDINBURGH
EH11 4BN
UK
Contact person: Steph Buchanan
Telephone: +44 1314552983
E-mail: s.buchanan2@napier.ac.uk
NUTS: UKM75
Internet address(es)
Main address: www.napier.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00340
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ENU Student Accommodation Cleaning Lot 1
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The services include Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911000
90911100
90910000
90911200
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Bainfield Student Accommodation
Orwell Terrace Student Accommodation
II.2.4) Description of the procurement
ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The Service includes Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2026
End:
01/06/2028
This contract is subject to renewal: Yes
Description of renewals:
ENU reserves the right to extend the Contract for a further 2 years (2 single 12 month extensions).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/11/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/11/2025
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Autumn 2027, unless extensions are utilized. If they are, further notices would be published in Autumn 2028 or Autumn 2029.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidders confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional Risk Indemnity: GBP5M
Employer's (Compulsory) Liability: GBP10M
Public Liability: GBP10M
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30042. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:813840)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court & Justice of the Peace Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
23/10/2025