Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
Po Box 270, Guildhall
London
EC2P 2EJ
UK
Telephone: +44 2076063030
E-mail: Taiwo.Muraina-Akinboade@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://www.cityoflondon.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Property Management Software renewal
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
The Property Management System is a business-critical application that underpins the City of London Corporation’s management of its extensive freehold and leasehold property portfolio.
This is an award notice for the software renewal made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software.
This Contact is for 5 years commencing from the 1st of October 2025.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 246 543.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The system facilitates the collection and administration of approximately £180 million per annum in rental and service charge income, supporting leasehold billing, financial reporting, and compliance with key standards such as IFRS16.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The MRI Lease and Property Management System is a business-critical application supporting the City of London Corporation’s management of its extensive freehold and leasehold portfolio. It facilitates the collection and administration of millions per annum in rental and service charge income and underpins compliance with IFRS 16 and other statutory reporting requirements.
The award was made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. The framework has been procured through a fully compliant and EU-advertised process; therefore, a call-off under this framework does not require separate OJEU publication, in accordance with Regulation 33 of the Public Contracts Regulations 2015.
This direct award is further justified under Regulations 32(2)(b)(ii) and (iii), which permit award without prior publication where competition is absent for technical reasons and only one supplier can provide the required services. The MRI system is a proprietary solution, uniquely configured to the City’s complex lease, financial, and integration requirements. Transitioning to an alternative system would require a full reimplementation, costing approximately £1 million and taking up to two years with significant risks to data integrity, income collection, and statutory financial reporting.
Awarding directly through the framework ensures continuity, preserves existing custom configurations and integrations, and avoids operational disruption. This approach represents the only lawful and proportionate route to maintain critical business functionality, achieve value for money, and comply fully with the principles of transparency, and sound financial management under PCR 2015.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/10/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Softcat PLC
Solar house, fieldhouse lane, Marlow
Buckinghamshire
SL71LW
UK
NUTS: UKJ13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 246 543.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
The Mayor and Commonalty and Citizens of the City of London
London
EC2P 2EJ
UK
E-mail: taiwo.Muraina@cityoflondon.gov.uk
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Mayor and Commonalty and Citizens of the City of London
London
EC2P 2EJ
UK
E-mail: taiwo.Muraina@cityoflondon.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
The Mayor and Commonalty and Citizens of the City of London
London
EC2P 2EJ
UK
E-mail: taiwo.Muraina@cityoflondon.gov.uk
VI.5) Date of dispatch of this notice
24/10/2025