Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Warrender Group of Primary Schools Catering
Old Hatch Manor
Middlesex
HA4 8QG
UK
Contact person: Procurement team at Cohesion
E-mail: info@cohesionconsulting.co.uk
NUTS: UKI74
Internet address(es)
Main address: www.cohesionconsulting.co.uk
Address of the buyer profile: https://in-tendhost.co.uk/cohesionconsulting/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Warrender Group of Primary Schools
Reference number: CCL_056
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Five primary schools in Hillingdon are collectively tendering their catering services, aiming to commence the contract on 1st August 2025 in Lot one, 1st September 2025 in Lot 2. Of these, two Schools have in-house services and three are delivered in from the production kitchen based at Whiteheath Junior School. As the Schools are in close proximity to each other they are pooling resources for this procurement to optimise and develop their catering provisions. The initial contract duration is set for three years, with a potential extension for two more years contingent on client satisfaction and mutual agreement on budgets and service levels. The Schools are tendering their catering services across two Lots using a two-stage tender process, beginning with a Selection Questionnaire (SQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the schools reserve the right to refine the award criteria throughou
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 340 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
II.2.4) Description of the procurement
Five primary schools in Hillingdon are collectively tendering their catering services, aiming to commence the contract on 1st August 2025 in Lot one, 1st September 2025 in Lot 2. Of these, two Schools have in-house services and three are delivered in from the production kitchen based at Whiteheath Junior School. As the Schools are in close proximity to each other they are pooling resources for this procurement to optimise and develop their catering provisions. The initial contract duration is set for three years, with a potential extension for two more years contingent on client satisfaction and mutual agreement on budgets and service levels. The Schools are tendering their catering services across two Lots using a two-stage tender process, beginning with a Selection Questionnaire (SQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the schools reserve the right to refine the award criteria throughout the process.• Lot One consists of four schools: Whiteheath Junior School, which includes the production kitchen for all four schools and delivers in the following three schools; Whiteheath Infant and Nursery School, St. Swithuns Catholic Primary School and Warrender School. Annual Turnover circa £250,000.• Lot Two is Hayes Park Primary School, which has its own kitchen and dining facilities. Annual turnover circa £195,000.This contract will reward maximising sales and FSM uptake through pro-active management, consistently high food quality and tangible contract support. The Schools and CCL expect the successful Contractor to reasonably guarantee their financial proposal and maintain excellent standards.The Schools have requested that in this tender exercise the bidders focus on:A TUPE Compliant Bid with additional recommendations on service equipment, serving points, staffing levels and a bespoke food concept to drive sales and uptake.In short, the Schools need to be convinced the bidders are able to deliver their promises, achieve their sales targets, deliver their service enhancements in full and support the Schools. Should the Schools not be convinced of this they reserve the right to revert to an ‘insourced’ solution or post no award. Any investment proposals will need to be consistent with ESFA guidelines.The successful bidder will be expected to operate with a strong partnership, integrity and honesty.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-041008
Section V: Award of contract
Lot No: 1 and 2
Contract No: CCL_056
Title: Warrender Group of schools catering tender
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/07/2025
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Cleverchefs
Cardiff
UK
NUTS: UKL2
The contractor is an SME:
No
V.2.3) Name and address of the contractor
HCL
Welwyn Garden City
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
Telephone: +44 2072761234
E-mail: cocommercial@crowncommercial.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/organisations/cabinet-office/about/procurement
VI.4.2) Body responsible for mediation procedures
Cohesion Consulting Ltd
16 Mount Pleasant
Tunbridge Wells
TN1 1QU
UK
Telephone: +44 1892251001
E-mail: info@cohesionconsultingltd.co.uk
Internet address(es)
URL: www.cohesionconsulting.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
28/10/2025