Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
South Oxfordshire District Council
Abbey House, Abbey Close
Abingdon
OX143JE
UK
E-mail: Procurement@southandvale.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: www.southoxon.gov.uk
I.1) Name and addresses
Vale of white Horse District Council
Abbey House, Abbey Close
Abingdon
OX14 3JE
UK
E-mail: procurement@southandvale.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: www.whitehorsedc.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Waste Collection and Street Cleaning
Reference number: 2006
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
South Oxfordshire District Council and Vale of White Horse District Council (the Councils) are seeking to appoint a contractor to provide refuse collection and waste related services (including, residual waste, dry recyclables, green waste, food waste, clinical waste and bulky waste services) along with a broad portfolio of street cleansing services in order to achieve cross-border efficiencies.
The successful contractor will be required to deliver the services as set out in the Councils' specification.
The Councils will make available their existing fleets of vehicles and containers to the successful contractor required to deliver the services. The appointed contractor will not be required to fund the purchase or secure the acquisition of any major plant necessary to deliver the services but nay have to arrange short term substitute vehicles whilst routine maintenance and servicing is undertaken.
The intention is for the Councils to establish a new depot at OX44 where the fleet can be operated from. However, there is the possibility for the depot to be located elsewhere within the South Oxfordshire/Vale of White Horse area and further details on this is set out in the procurement documents.
The Councils are not requiring the contractor to provide its own depot and/or fleet and/or containers in order to deliver the services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
16 228 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50000000
79342300
79512000
90511100
90511200
90511300
90511400
90512000
90514000
90524100
90610000
90640000
90690000
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Contract Waste Collection including
Food Waste
Dry Mixed Recycling
Residual Waste
Garden Waste
Household Batteries
Waste Electrical and Electronic Equipment (WEEE)
Textiles
Clinical Waste
Street Cleansing and Ancillary Services including
Cleansing of public highways and areas
Removal of fly tipping, fly-posting and graffiti
Emptying of litter, dog waste and on-street recycling bins
Customer Services
Vehicle Maintenance
II.2.5) Award criteria
Quality criterion: quality
/ Weighting: 40
Cost criterion: cost
/ Weighting: 60
II.2.11) Information about options
Options:
Yes
Description of options:
the duration stated in 112.7 of the original notice represents the maximum duration of the contract.
the contract will be for an initial term of 8 years (with a break clause after 4 years) with the ability for the councils to extend the duration for a further period(s) of up to 8 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
- Accelerated procedure
Justification:
It is thought that the contract cannot be awarded without prior negotiation because of specific circumstances related to the nature, the complexity or the legal and financial makeup or because of the risks attaching to them. However, the Councils reserve the right in their absolute discretion to award the contract on the basis of the evaluation of initial tenders should this prove to be feasible.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-006154
Section V: Award of contract
Title: Contract for Waste Collection and Street Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/10/2025
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Biffa Waste Services Limited
946107
Coronation Road
High Wycombe
HP12 3TZ
UK
NUTS: UKJ13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 16 228 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
29/10/2025