Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Caledonian Sleeper Limited
Basement and Ground Floor Premises, 1-5 Union Street
Inverness
IV1 1PP
UK
Contact person: Karen Rogers
Telephone: +44 3300600500
E-mail: procurement@caledoniansleeper.scot
NUTS: UK
Internet address(es)
Main address: www.sleeper.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30648
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Locomotive Traction Services Replacement Procurement
Reference number: RD006
II.1.2) Main CPV code
60200000
II.1.3) Type of contract
Services
II.1.4) Short description
Supply of suitable locomotives and drivers to operate Caledonian Sleeper services between London and Scotland, including operation over electrified and non-electrified routes.
Associated maintenance and technical support services under a Traction and Rolling Stock Support and Services Agreement (TSSSA).
A contract duration anticipated to align with CSL’s long-term service requirements (indicatively 10 years).
II.1.5) Estimated total value
Value excluding VAT:
200 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
60200000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply of suitable locomotives and drivers to operate Caledonian Sleeper services between London and Scotland, including operation over electrified and non-electrified routes.
Associated maintenance and technical support services under a Traction and Rolling Stock Support and Services Agreement (TSSSA).
A contract duration anticipated to align with CSL’s long-term service requirements (indicatively 10 years).
II.2.5) Award criteria
Criteria below:
Quality criterion: Locomotive capability and compatibility
/ Weighting: 30
Quality criterion: Service delivery plan
/ Weighting: 30
Quality criterion: Transition plan
/ Weighting: 20
Quality criterion: Contract delivery/Management Plan
/ Weighting: 20
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
TBC
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Other potential traction related services
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per PQQ
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2025/S 000-005541
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/12/2025
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/03/2026
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 30464. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As per ITT
(SC Ref:813701)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriffs office
Glasgow
UK
VI.5) Date of dispatch of this notice
30/10/2025