Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
UK
Contact person: Barbara Foxwell
E-mail: Barbara.Foxwell@midlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of CDT & Science Equipment
Reference number: MID-25-53
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The collaboration comprising Midlothian and West Lothian Councils seek the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments. The service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school detailed in the tender pack.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50532000
50530000
50430000
II.2.3) Place of performance
NUTS code:
UKM73
II.2.4) Description of the procurement
The collaboration comprising Midlothian and West Lothian Councils seeks the provision of a comprehensive technical support and maintenance service for equipment located in Schools Craft, Design and Technology Workshops, Science Laboratories and Art Departments.
The Service shall include an annual inspection, maintenance, servicing and emergency repairs to equipment in each school.
The Service shall include:
a) An annual visit
b) Equipment repair, mechanical and electrical maintenance, and servicing in accordance with supplier and industry guidelines and relevant legislation
c) Emergency call out service
d) Technical advice and support, based on an understanding of the relevant Health & Safety legislation and industry practice
e) Specialist advice on the options for repairing or replacing school equipment, taking into account the most cost effective and best value requirements of collaborative members
f) Full and timely technical advice and support in the event of an accident or near miss or dangerous occurrence occurring in CDT or Science Departments
g) Advice, where appropriate, on the implications of curriculum requirements on the safe and proper use of school equipment
h) Where necessary and within the scope of the specification, the provision of such information, instruction and training as necessary to relevant staff to ensure the health, safety and welfare of staff, pupils and others
i) The development of safe working practices (including assistance in the development of risk assessments) to cover all significant risks in Craft, Design and Technology, Art and Science Departments.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months + 12 months = a maximum of 24 months extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per 4C.6 SPD, the following educational and professional qualifications are required by the service provider: CPD certificate and ongoing training.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Experian Check
The Authority will use Experian to check the financial viability stability / risks associated with a Tenderer, and require that they have at least a score of 51 out of 100 or ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be necessary to ascertain that.
Financial Health Flowchart
The financial information will be evaluated using the Midlothian Council financial health evaluation flowchart, please see Appendix 3. The financial information provided will require to meet the following criteria:
(i) The ratio of total assets to total liabilities (net assets) should be positive in 2 out of 3 years.
(ii) The accounts should not show a lost in 2 consecutive years.
(iii) The accounts should not show a loss in 1 year and negative net currents assets in any 1 year.
Where the information provided does not meet item (i) but there is an improving trend Midlothian Council may consider items (ii) and (iii) and will have the discretion, with regard to the evidence provided and taking into account the level of risk to Midlothian Council, as to whether the Tenderer will pass this requirement.
The Tenderer will require to submit evidence in the form of their audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
This service will be subject to Midlothian and West Lothian Council's terms & conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/12/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/12/2025
Local time: 12:00
Place:
Midlothian Council
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Tenderers must not contact anyone at the Local Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.
All questions must be raised using the provided Question & Answer facility within this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=810443.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The winning Tenderer will be expected to deliver community benefits as part of this contract. Tenderers shall be scored on their ability to demonstrate how they will meet their obligations regarding delivery of community benefits as detailed in the ITT. Your proposals should relate to the Lothians area and should be relevant and proportionate to the size and nature of the contract.
(SC Ref:810443)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=810443
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
30/10/2025