Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Mr Vincent Murrell
E-mail: VMurrell@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: http://www.swindon.gov.uk/
Address of the buyer profile: http://www.swindon.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reopening of the Over 65 Residential Care Home Framework for Swindon
Reference number: DN831353
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for admission to the existing Over 65 Years of Age Residential Care Home Framework for Swindon.
Project Description
Swindon Borough Council is undertaking the first annual re-opening of its existing Residential Care Home Framework for adults aged 65 years and over within the Swindon locality. This Framework was originally commissioned under public contract regulations and will continue to use this until the end of the total term. This framework commenced on 1st January 2026 and is currently operating within the initial contract period. Existing Framework providers are not required to reapply as part of this process. Successful applicants will join the existing Framework from 1st January 2027.
This procurement exercise does not constitute a new procurement or re-tender of the Framework. It provides an opportunity for providers that are not currently admitted to the Framework, or that were unsuccessful in previous application rounds, to apply for admission to the Framework.
The Framework has an initial term ending on 31st December 2027, with the option for the Council to extend by up to two further periods of two years each, resulting in a maximum potential Framework duration of six years from the original commencement date. Providers admitted through this re-opening exercise may remain on the Framework for the remainder of the Framework term, subject to extension options being exercised and continued compliance with contractual requirements.
The estimated value of placements commissioned through the Framework during the period 1st January 2027 to 31st December 2027 is approximately £12 million, with a potential maximum Framework value of approximately £60 million should all extension periods be exercised.
The Framework will continue to be re-opened annually via the Supplying the South West Portal to allow additional providers to apply for admission.
The Framework will be advertised and all applicants must meet the minimum selection and award criteria to be admitted to the Framework.
This Framework is for in-borough residential care homes only.
For all over-65 residential care needs (standard, enhanced and complex), providers will be required to operate within the Council's published fee structure. Acceptance of the Council's fee structure will form part of the Framework requirements.
To participate, suppliers must register as a supplier with ProContract at www.supplyingthesouthwest.org.uk and register an interest in the opportunity before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please contact the Proactis Support Team at ProContractSuppliers@proactis.com
Tender clarification deadline: 7th October 2026, 12:00 noon (UK Local Time). Clarification questions must be submitted via the Messaging facility within the ProContract portal. Responses will be issued periodically through the portal.
Tender submission deadline: 14th October 2026, 12:00 noon (UK Local Time), via the ProContract portal: https://www.supplyingthesouthwest.org.uk/
Please note that this opportunity may be advertised on Find a Tender Service, Contracts Finder and other procurement websites; however, Supplying the South West Portal is the only portal containing all documentation required to submit a response. The procurement reference is DN831353
No tender submissions will be considered without completing the tender documents in full, including all required attachments, and submitting them in accordance with the instructions contained within the tender documentation
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98000000
85300000
85311000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for admission to the existing Over 65 Years of Age Residential Care Home Framework for Swindon.
Project Description
Swindon Borough Council is undertaking the first annual re-opening of its existing Residential Care Home Framework for adults aged 65 years and over within the Swindon locality. This Framework was originally commissioned under public contract regulations and will continue to use this until the end of the total term. This framework commenced on 1st January 2026 and is currently operating within the initial contract period. Existing Framework providers are not required to reapply as part of this process. Successful applicants will join the existing Framework from 1st January 2027.
This procurement exercise does not constitute a new procurement or re-tender of the Framework. It provides an opportunity for providers that are not currently admitted to the Framework, or that were unsuccessful in previous application rounds, to apply for admission to the Framework.
The Framework has an initial term ending on 31st December 2027, with the option for the Council to extend by up to two further periods of two years each, resulting in a maximum potential Framework duration of six years from the original commencement date. Providers admitted through this re-opening exercise may remain on the Framework for the remainder of the Framework term, subject to extension options being exercised and continued compliance with contractual requirements.
The estimated value of placements commissioned through the Framework during the period 1st January 2027 to 31st December 2027 is approximately £12 million, with a potential maximum Framework value of approximately £60 million should all extension periods be exercised.
The Framework will continue to be re-opened annually via the Supplying the South West Portal to allow additional providers to apply for admission.
The Framework will be advertised and all applicants must meet the minimum selection and award criteria to be admitted to the Framework.
This Framework is for in-borough residential care homes only.
For all over-65 residential care needs (standard, enhanced and complex), providers will be required to operate within the Council's published fee structure. Acceptance of the Council's fee structure will form part of the Framework requirements.
To participate, suppliers must register as a supplier with ProContract at www.supplyingthesouthwest.org.uk and register an interest in the opportunity before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please contact the Proactis Support Team at ProContractSuppliers@proactis.com
Tender clarification deadline: 7th October 2026, 12:00 noon (UK Local Time). Clarification questions must be submitted via the Messaging facility within the ProContract portal. Responses will be issued periodically through the portal.
Tender submission deadline: 14th October 2026, 12:00 noon (UK Local Time), via the ProContract portal: https://www.supplyingthesouthwest.org.uk/
Please note that this opportunity may be advertised on Find a Tender Service, Contracts Finder and other procurement websites; however, Supplying the South West Portal is the only portal containing all documentation required to submit a response. The procurement reference is DN831353
No tender submissions will be considered without completing the tender documents in full, including all required attachments, and submitting them in accordance with the instructions contained within the tender documentation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This contract is subject to two further extensions of 24 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: No maximum number set
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
14/10/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
www.swindon.gov.uk
Swindon
UK
VI.5) Date of dispatch of this notice
30/09/2026