Onboard Supply of Food, Beverages and Alcohol

Procurement reference

C001664.00

Procurement description

Transport for Wales is undertaking preliminary market engagement in relation to a proposed framework agreement for the onboard supply of food, beverages and alcohol.

The proposed framework is expected to comprise two separate lots:

Lot 1: Food Supply & Non-Alcoholic Beverages Supply

Lot 2: Alcohol Supply

The framework will support the provision of products for onboard retail and hospitality operations. Suppliers may have the opportunity to bid for one, or two lots as part of any future procurement process.

At this stage, no procurement has commenced and this notice is issued solely for the purpose of market engagement and obtaining feedback from potential suppliers.

Main category

Goods

Delivery regions

• UK - United Kingdom

Total value (estimated)

1100000.00 GBP Excluding VAT

1320000.00 GBP Including VAT

Contract dates (estimated)

01 April 2027, 00:00AM to 31 March 2029, 23:59PM

Extension end date (if all the extensions are used): 31 March 2030

Is a framework being established?

Yes

Transport for Wales (TFW)

Transport for Wales Rail Ltd

Is the total value above threshold?

Above threshold

CPV classifications

• 15000000 - Food, beverages, tobacco and related products

Delivery regions

• UK - United Kingdom

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 April 2027, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2030, 23:59PM

Can the contract be extended?

Yes

Engagement process description

The contracting authority is exploring the establishment of a new framework agreement for the onboard supply of food, beverages and alcohol and is keen to engage with suppliers operating within these sectors.

Interested suppliers are invited to complete a short questionnaire to:

• Assess the level of market interest in the proposed framework;

• Understand supplier capability and capacity across the two proposed lots;

• Determine whether suppliers would be interested in bidding for one, or both lots;

• Understand the geographical location and operational reach of potential suppliers;

• Identify any barriers, opportunities or considerations that may influence participation in a future procurement.

Participation in this market engagement exercise is entirely voluntary and will not confer any advantage or disadvantage in any future procurement process. Information gathered will be used solely to inform the authority's procurement strategy and market understanding.

Suppliers wishing to participate should complete and return the questionnaire in accordance with the instructions provided within this notice.

Copy and paste the following URL to access the questionnaire: https://forms.cloud.microsoft/e/kETBP3bN4F

Alternatively, please email supplychain@tfw.wales for a link to the questionnaire. The closing date for responses is midnight on Sunday 25th October 2026.

Due date

25 October 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

30 November 2026