Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Great Western Hospitals NHS Foundation Trust
Marlborough Road
Swindon
SN3 6BB
UK
Contact person: Sarah Ogungbe
E-mail: sarah.ogungbe@nhs.net
NUTS: UKK14
Internet address(es)
Main address: https://www.gwh.nhs.uk/
Address of the buyer profile: https://www.gwh.nhs.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://atamis-1928.my.site.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Medical Physics Support Services
Reference number: W218349
II.1.2) Main CPV code
85150000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of medical physics advisory and quality assurance services to The Great Western Hospitals NHS Foundation Trust in relation to the use of all types of radiation throughout the Trust.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90721600
II.2.3) Place of performance
NUTS code:
UKK14
Main site or place of performance:
Great Western Hospitals NHS Foundation Trust
II.2.4) Description of the procurement
Great Western Hospitals NHS Foundation Trust ("the Trust") is seeking feedback from interested suppliers in relation to the procurement of a Medical Physics Support Services Contract.<br/><br/>Great Western Hospitals NHS Foundation Trust provides acute hospital services from Great Western Hospital, Swindon, together with community healthcare services across Wiltshire.<br/><br/>The Trust requires specialist Medical Physics Support Services to ensure the safe, effective, and compliant operation of diagnostic imaging and other clinical equipment utilising ionising and non-ionising radiation. These services support compliance with relevant legislation, professional standards, and regulatory requirements, whilst contributing to patient safety, service quality and clinical governance.<br/><br/>Services are currently delivered across multiple locations, including:<br/><br/>• Great Western Hospital, Swindon<br/>• Savernake Hospital, Marlborough<br/>• Fairford Hospital<br/>• West Swindon Community Diagnostic Centre<br/><br/>Scope of Services<br/><br/>The proposed scope of services may include, but is not limited to:<br/><br/>Radiation Protection and Scientific Advisory Services<br/>• Radiation Protection Adviser (RPA) Services<br/>• Medical Physics Expert (MPE) Services<br/>• Radioactive Waste Adviser (RWA) Services<br/>• Laser Protection Adviser (LPA) Services<br/>• Magnetic Resonance (MR) Safety Expert Services<br/><br/>Quality Assurance and Equipment Performance Testing<br/><br/>Support for a range of clinical modalities, including:<br/><br/>• Diagnostic Radiology<br/>• Computed Tomography (CT)<br/>• Nuclear Medicine<br/>• Magnetic Resonance Imaging (MRI)<br/>• Ultrasound<br/>• Laser and Optical Radiation Equipment<br/><br/>Services may include acceptance testing, routine quality assurance, optimisation support, dosimetry services, incident investigation support and specialist scientific advice.<br/><br/>Governance and Compliance Support<br/>• Compliance support relating to IRR17 and IR(ME)R<br/>• Radiation safety audits and inspections<br/>• Governance and committee support<br/>• Advice relating to equipment procurement and replacement<br/>• Estate developments, equipment installations and refurbishment projects<br/>• Training and awareness support<br/><br/>Equipment Portfolio<br/><br/>The Trust operates a diverse medical imaging and clinical equipment estate including diagnostic radiology, CT, MRI, nuclear medicine, ultrasound, laser and ultraviolet therapy equipment.<br/><br/>The equipment portfolio may vary during the term of any future contract.<br/><br/>Proposed Contract<br/><br/>The Authority is considering a contract for the provision of Medical Physics Support Services across its acute and community sites.<br/><br/>The proposed scope currently excludes Wiltshire Breast Screening Service Medical Physics Expert services, which are subject to separate arrangements.<br/><br/>The anticipated contract term and estimated contract value will be confirmed as part of any subsequent provider selection process.<br/><br/>Most Suitable Provider Process<br/><br/>The Authority intends to undertake the Most Suitable Provider Process in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023 and will assess potential providers against the key criteria set out within the regulations, including:<br/><br/>• Quality and Innovation<br/>• Value<br/>• Integration, Collaboration and Service Sustainability<br/>• Improving Access, Reducing Health Inequalities and Facilitating Choice<br/>• Social Value<br/><br/>Market Engagement<br/><br/>Prior to commencing the provider selection process, the Authority may engage with interested providers to better understand market capability, service delivery models, and innovations relevant to the proposed service.<br/><br/>Any engagement undertaken will be for information-gathering purposes only and will not confer any advantage in relation to the subsequent provider selection process.<br/><br/>Further Information<br/><br/>Should the Authority proceed with the Most Suitable Provider Process, further information regarding the service requirements, award criteria and timetable will be published in accordance with the requirements of the Provider Selection Regime.
II.3) Estimated date of publication of contract notice:
23/10/2026
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.3) Additional information
This is a Provider Selection Regime (PSR) intended approach notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The intention is to award a contract using the most suitable provider process.
VI.5) Date of dispatch of this notice
02/10/2026