Uniform Supply and Management Service

Procurement reference

TFW1083.00

Procurement description

Transport for Wales (TfW) is undertaking pre-procurement market engagement in relation to a future requirement for the provision of corporate and operational uniform garments across its organisation.

The proposed requirement is expected to include the supply, manufacture, storage, inventory management and distribution of branded uniform garments for both operational and non-operational colleagues. The service may also include the provision of bespoke garments, including maternity wear, together with an online uniform management and ordering platform for employees and administrators.

Transport for Wales is seeking to understand market capability, available delivery models, stock holding arrangements, technological innovations and commercial approaches within the uniform sector to help inform the development of the procurement strategy and service specification.

The requirement excludes personal protective equipment (PPE), thermal clothing and seasonal accessories such as hats, scarves and gloves.

Main category

Goods

Delivery regions

• UK - United Kingdom

Total value (estimated)

5450000.00 GBP Excluding VAT

6540000.00 GBP Including VAT

Contract dates (estimated)

01 July 2027, 00:00AM to 30 June 2029, 23:59PM

Extension end date (if all the extensions are used): 30 June 2031

Transport for Wales Rail Limited (Utility Buyer)

Transport for Wales

Is the total value above threshold?

Above threshold

CPV classifications

• 18100000 - Occupational clothing, special workwear and accessories
• 18300000 - Garments

Delivery regions

• UK - United Kingdom

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 July 2027, 00:00AM

Contract end date (estimated)

30 June 2029, 23:59PM

Extension end date (estimated)

30 June 2031, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Transport for Wales (TfW) is seeking expressions of interest from suppliers operating within the uniform and workwear sector to participate in pre-procurement market engagement activities planned for early November 2026.

The purpose of the engagement is to obtain market feedback on the proposed scope of requirements, understand supplier capability and appetite, explore delivery and stock management models, and inform potential mobilisation timescales for a future procurement opportunity.

Subject to the level of market interest received, TfW may undertake a virtual market engagement event, issue a supplier questionnaire, or adopt a combination of both approaches. Further details will be provided to interested suppliers following registration.

Suppliers interested in participating in the market engagement activities are invited to register their interest by emailing supplychain@tfw.wales by Sunday 25 October 2026.

Information gathered through the engagement will be used solely to inform the development of the procurement strategy and specification and will not form part of any future procurement evaluation process.

Due date

04 November 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

23 November 2026