Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Liverpool City Council
Cunard Building
Liverpool
L31DS
UK
E-mail: commercialprocurement@liverpool.gov.uk
NUTS: UKD72
Internet address(es)
Main address: https://liverpool.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Printing
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Print Production Equipment & Associated Licenses
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
3 years with the option to extend for a further 2 years in annual increments (3+1+1)
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22000000
II.2.3) Place of performance
NUTS code:
UKD7
II.2.4) Description of the procurement
This service includes the printing and mailing of statutory and non-statutory correspondence to residents and partners plus internal media and marketing requirements such as promotional posters, banners, postcards, internal and external display material commissioned by the Directorates.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The decision for a direct award with Canon UK for print production equipment and software under a compliant framework, provides the most advantageous tender award for this procurement allowing the Council to retain two current devices and have a single provider provide the service elements of the contract across all five devices.
The direct award will secure a robust, cost-effective contract that enables the Council's internal Printroom to continue meeting departmental printing needs, and provide value for money. This is also an opportunity to introduce innovative digital solutions, supporting Pillar 6 of the Council Plan. Key deliverables from the procurement are:
Modern, reliable equipment with high-performance printers that meet current and future departmental needs, energy-efficient and environmentally friendly models.
Cost-Effectiveness: Competitive pricing and savings compared to existing arrangements or outsourcing.
Improved Functionality and Innovation: Advanced features (secure printing, digital workflows). Integration with document management, print queues, print imposition and cloud solutions.
Operational Efficiency: Faster print speeds and reduced downtime. Online print finishing, automatic job tickets. Monitoring and reporting tools and printer analytics.
Sustainability Goals: Reduced energy consumption and waste. Support for recycled materials and eco-friendly practices.
Futureproofing: Scalable solutions to adapt to changing demand and commercialisation opportunities. Vendor support and maintenance agreements.
Social Value: The supplier to generate positive outcomes for society, the economy, and the environment.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/09/2026
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Canon (UK) Ltd
1264300
Uxbridge
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
08/10/2026