Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Midlothian Council
Fairfield House, 8 Lothian Road
Dalkeith
EH22 3AA
UK
Contact person: Barbara Foxwell
Telephone: +44 1312713664
E-mail: Barbara.Foxwell@midlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply, Delivery, Installation and Disposal of Scottish Welfare Fund Items
Reference number: MID/25/12
II.1.2) Main CPV code
39140000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Midlothian Council seeks to establish a framework for the supply, delivery, installation and disposal of domestic furniture and furnishings, including white goods to various types of domestic dwellings in Midlothian. The supply of goods is to meet the needs of the applicants of the Scottish Welfare Community Care Grant. The requirements will be tendered in the following Lots:
Lot 1: New Furniture
Lot 2: Reuse Furniture
The Contractor will have to ensure accessibility for all awarded applicants of the Scottish Welfare Community Care Grant to view the goods on offer. For example, physical and in-person viewing, digital and online viewing, etc.
Tenderers are invited to submit a tender response for one or both lots.
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
New Furniture
II.2.2) Additional CPV code(s)
39100000
39141000
39143000
39143100
39143200
39143300
39700000
39721100
44112200
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
This lot is for the supply, delivery, installation and disposal of new domestic furniture and furnishings to various types of domestic dwellings in Midlothian. The supply of goods is for the requirements under the Scottish Welfare Fund.
All domestic style dwellings will be covered and any other premises that the Council deems appropriate for the provision of these goods.
The Contractor will have to ensure accessibility for all awarded applicants of the Scottish Welfare Community Care Grant to view the goods on offer. For example, physical and in-person viewing, digital and online viewing, etc.
The Contractor will be required to ensure sufficient quality of goods supplied (and related services delivered).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30%
Price
/ Weighting:
70%
II.2.6) Estimated value
Value excluding VAT:
1 620 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Reuse Furniture
II.2.2) Additional CPV code(s)
39100000
39141000
39143000
39143100
39143200
39143300
39700000
39721100
44112200
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
This lot is for the supply, delivery, installation and disposal of reuse domestic furniture and furnishings to various types of dwellings in Midlothian. The supply of goods is for the requirements under the Scottish Welfare Fund.
All domestic dwellings will be covered and any other premises that the Council deems appropriate for the provision of these goods.
The Contractor will have to ensure accessibility for all awarded applicants of the Scottish Welfare Community Care Grant to view the goods on offer. For example, physical and in-person viewing, digital and online viewing, etc.
The Contractor will be required to ensure sufficient quality and safety of goods supplied (and related services delivered).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Financial Viability Test
The financial information will be evaluated using the Midlothian Council Financial Viability Test, please see Appendix 1.
The Tenderer will be require to submit evidence in the form of their audited accounts or equivalent for the most recent 2 years (2 sets of signed, audited accounts), along with details of any significant changes since the last year end.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
This contract will be subject to Midlothian Council Terms & Conditions.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/11/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/11/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Any future tender opportunities are likely to be published approximately 6 months before the end of the framework.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Tenderers must not contact anyone at the Local Authority directly in relation to this tender exercise, doing so may result in your exclusion from any further part in the process.
All questions must be raised using the Question & Answer facility within this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=845186.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All Tenderers must sign schedule 8 - Community Benefits for Lot 1 and/or schedule 9 - Community Benefits for Lot 2 as a commitment to engage with Midlothian Council to identify and deliver community benefits to make positive contributions to people living in Midlothian.
The successful Tenderer is required as part of their contract to provide community benefits in compliance with Midlothian Council requirements as set out in schedule 8 - Community Benefits for Lot 1 and/or schedule 9 - Community Benefits for Lot 2.
(SC Ref:845186)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=845186
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
08/10/2026