CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Clarbeston Road Memorial Hall – Renewable Energy & Efficiency Upgrade Project

2.2

Description of the goods or services required

1. Background & Objectives

Clarbeston Road Memorial Hall is a community asset established to benefit the community of Clarbeston Road and surrounding villages acting as a well used community space. The hall is run by a management team and hosts a variety of events, clubs and fund raisers throughout the year.

The Hall now seeks tender submissions for the design, supply and installation of comprehensive renewable energy and energy efficiency solutions. This project proposes the installation of a Smart Local Energy System (SLES) including Solar PV, Battery Storage, Air Source Heat Pumps, EV and EBike charging points.

Tenders are expected to demonstrate extensive experience in delivering comparable renewable energy installations.

1.1 Project Location

The works will be completed at one location:

Clarbeston Road Memorial Hall,

Carbeston Road,

Pembrokeshire

SA63 4QJ

1.2 Employer

Cwm Arian is advertising this opportunity on behalf of Clarbeston Road Memorial Hall who will be the employer.

2. Scope of Works

The successful contractor will be required to supply, install, and commission:

Heat pumps for space heating and hot water

Buffer tank

PV array approx. 30 kW

Roof refurbishments to support the PV array

Battery storage totalling approx. 80 kW

Hybrid inverter

Solar Watt energy management system

EV charging points

E bike charging points

3. Technical Requirements

PV system should provide an annual generation of at least 20,000 kWh, with optimised panel configuration to minimise shading impact.

Battery storage to allow peak saving and off-peak charging.

Level 3 Award in the Design, Installation and Commissioning of Electrical Energy Storage Systems

All heating and hot water systems must be compliant with current UK energy efficiency standards.

Installations must be certified to the relevant BS7671 Wiring Regulation, MCS, NICEIC, or equivalent standards.

4. Deliverables

Full design, installation, and commissioning of all systems.

User training and system manuals.

Testing, certification, and compliance documentation.

Handover and warranty documentation.

IBG (Insurance Backed Warranty) minimum of 5 years

MCS Certification

G99 Notification

Clear communication and reassurance to the local community, including willingness to explain the system post-installation and provide prompt aftercare and advice (even for small issues).

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=171760.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The approximate contract value is £210,000 (plus VAT)

3 Conditions for Participation

3.1

Minimum standards and qualification required

Submission Requirements

Company details and qualifications

Proposed methodology and installation plan

Itemised costs

Delivery timescales

Evidence of previous relevant projects

Warranty and aftercare provisions

Details of community engagement and local presence

Incomplete submissions may be rejected.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The project is dependent on securing grant funding and the decision to proceed with the undertaking is at our discretion.

(WA Ref:171760)

5.2

Additional Documentation

5.3

Publication date of this notice