Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Ayrshire Council
County Buildings, Wellington Square
Ayr
KA7 1DR
UK
Telephone: +44 3001230900
E-mail: procurement@south-ayrshire.gov.uk
NUTS: UKM94
Internet address(es)
Main address: http://www.south-ayrshire.gov.uk/procurement/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=0a53f844-2f26-403a-92dd-1bc330e77da2&_ncp=1791812841732.11414-1
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html?VISITORID=0a53f844-2f26-403a-92dd-1bc330e77da2&_ncp=1791812841732.11414-1
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Servicing & Maintenance of Fire Suppression Systems Framework Agreement
Reference number: CE-05-26
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Servicing & Maintenance of Fire Suppression Systems Framework Agreement
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Servicing & Maintenance of Mains/Pump Fed Sprinkler systems in Domestic/Residential Properties
II.2.2) Additional CPV code(s)
50413200
II.2.3) Place of performance
NUTS code:
UKM94
II.2.4) Description of the procurement
South Ayrshire Council (The Council) has a requirement to establish a multi provider, multi-lot Framework Agreement for Servicing and Maintenance of Fire Suppression Systems in Domestic & Non-Domestic Properties.
The Council intends to establish a multi-lot Framework Agreement. The requirement of this Framework Agreement is split into two (2) lots as follows:
Lot 1 – Servicing & Maintenance of Mains/Pump Fed Sprinkler systems in Domestic/Residential Properties
Lot 2 – Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential Properties
The Council intends to appoint one (1) provider per lot. Tenderers can bid for one (1) or both lots if they have the relevant experience and capacity to deliver the services and subject to having necessary accreditation required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
+1 +1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential Properties
II.2.2) Additional CPV code(s)
44115500
II.2.3) Place of performance
NUTS code:
UKM94
II.2.4) Description of the procurement
South Ayrshire Council (The Council) has a requirement to establish a multi provider, multi-lot Framework Agreement for Servicing and Maintenance of Fire Suppression Systems in Domestic & Non-Domestic Properties.
The Council intends to establish a multi-lot Framework Agreement. The requirement of this Framework Agreement is split into two (2) lots as follows:
Lot 1 – Servicing & Maintenance of Mains/Pump Fed Sprinkler systems in Domestic/Residential Properties
Lot 2 – Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential Properties
The Council intends to appoint one (1) provider per lot. Tenderers can bid for one (1) or both lots if they have the relevant experience and capacity to deliver the services and subject to having necessary accreditation required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
+1+1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded Framework Agreement, the accreditations indicated below:
For all Lots:
Tenderers must be accredited to:
British Automatic Fire Sprinkler Association (BAFSA)
Fire Protection Association (FPA)
Residential Sprinkler Association
For Lot 2 – Servicing & Maintenance of Mains fed ICO Water mist Sprinkler systems in Domestic/Residential Properties:
IFC Certification or equivalent certification for servicing and maintaining Water Mist Sprinklers
Evidence for this requirement will be requested at the “Request For Documentation” Stage.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to Procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/11/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Yes – September 2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31566. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to Procurement documents
(SC Ref:845521)
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
12/10/2026