CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

MTIB – Design and Installation of an Integrated Smart Local Energy System (SLES)

2.2

Description of the goods or services required

The Merthyr Tydfil Institute for the Blind (MTIB), a registered charity and social enterprise based in Pentrebach, Merthyr Tydfil, is seeking to appoint a suitably qualified and experienced Principal Contractor to design, supply, install, integrate, test and commission a fully operational Smart Local Energy System (SLES) at its premises.

The project is supported by the Welsh Government Ynni Cymru Capital Grant Funding Programme and aims to reduce energy costs, improve energy efficiency, lower carbon emissions and support the long-term sustainability of MTIB, which provides supported employment and employability opportunities for blind, disabled and disadvantaged people.

The proposed works comprise the installation of approximately 108.36 kWp of rooftop solar photovoltaic generation, a battery energy storage system with approximately 197 kWh storage capacity and 50 kW power conversion capability, a variable refrigerant flow (VRF) air source heat pump system with an indicative heating capacity of 60 kW and a minimum seasonal coefficient of performance of 4.0, four 22 kW AC electric vehicle charging outlets, one 50 kW DC rapid charger, and an integrated smart energy management and monitoring system.

The successful contractor will be responsible for the complete delivery of the project, including site surveys, structural assessments, system design, equipment procurement, electrical and civil engineering works, Distribution Network Operator applications and approvals, planning and building regulations requirements where applicable, subcontractor coordination, installation, integration, testing, commissioning, certification and handover.

All works must comply with applicable UK legislation, relevant British Standards, electrical installation regulations, Construction Design and Management Regulations 2015, manufacturer requirements and recognised industry standards.

The contractor must demonstrate appropriate technical competence, experience and resources to deliver a fully integrated renewable energy installation within the required programme. The completed system must include suitable monitoring, metering and energy optimisation capabilities, together with operating manuals, maintenance information, warranties, certification and staff training.

MTIB intends to appoint a single Principal Contractor with overall responsibility for managing and coordinating all elements of the works.

The project is subject to a strict funding deadline. All installation works, testing, commissioning, outstanding defects and snagging, compliance documentation, formal handover, MTIB sign off and final invoicing must be completed by 31 March 2027.

The maximum available project budget is GBP 388840 excluding VAT. Contract award will be subject to final confirmation of funding and completion of the necessary procurement approvals.

A mandatory pre tender site visit will be required. Full technical specifications, contractual requirements, evaluation criteria and tender submission instructions are provided within the accompanying tender documentation. All tender clarification questions must be submitted through Sell2Wales by the published clarification deadline.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=171753.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The estimated total contract value is GBP 388840 excluding VAT.

The contract covers the design, supply, installation, integration, testing and commissioning of a complete Smart Local Energy System at MTIB's premises in Pentrebach, Merthyr Tydfil.

The scope includes approximately 108.36 kWp rooftop solar PV, 197 kWh battery energy storage with 50 kW power conversion capability, a 60 kW VRF air source heat pump system, four 22 kW AC electric vehicle charging outlets, one 50 kW DC rapid charger, and integrated smart energy management and monitoring controls.

The contract will be awarded as a single package to one Principal Contractor, with all works completed, commissioned and formally signed off by 31 March 2027.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must demonstrate that they have the necessary technical competence, experience, financial standing, resources and organisational capability to deliver the complete Smart Local Energy System (SLES) project as a single Principal Contractor.

Tenderers must meet the mandatory pass or fail requirements detailed within the Invitation to Tender, Appendix E - Tender Evaluation and Award Criteria, and Appendix G - Tender Return Compliance Checklist.

The minimum participation requirements include appropriate experience in electrical and renewable energy installations, the ability to manage and coordinate specialist subcontractors, suitable health and safety arrangements, and compliance with applicable UK legislation and industry standards.

The appointed contractor must be capable of fulfilling Principal Contractor duties under the Construction Design and Management Regulations 2015, where applicable, and ensuring that all electrical, renewable energy, heating and EV charging installations are undertaken by appropriately qualified and competent personnel.

Tenderers must provide evidence of relevant insurance arrangements, technical competence, suitable resources and the ability to obtain all necessary statutory approvals and certifications.

A mandatory pre tender site visit is required. Tenderers who fail to satisfy this requirement will be excluded in accordance with the published tender conditions.

Tenderers must demonstrate their ability to deliver the complete project, including installation, testing, commissioning, rectification of outstanding defects, handover documentation, formal sign off and final invoicing by 31 March 2027.

Tenderers must submit all mandatory declarations, supporting information and completed tender return documents specified within the tender pack.

Full details of the mandatory participation requirements and evaluation methodology are provided in the accompanying tender documentation.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

MTIB-SLES-2026-001

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The Merthyr Tydfil Institute for the Blind (MTIB) is a registered charity and social enterprise providing supported employment and employability opportunities for blind, disabled and disadvantaged people.

This project is supported by the Welsh Government Ynni Cymru Capital Grant Funding Programme. Funding has been approved in principle, subject to completion of the relevant procurement and pre-award requirements. Contract award will be subject to final funding confirmation and the necessary approvals.

MTIB intends to appoint a single Principal Contractor responsible for the design, supply, installation, integration, testing, commissioning and handover of the complete Smart Local Energy System.

A mandatory pre tender site visit is required. Prospective tenderers must arrange and attend the site visit in accordance with the instructions provided in the Invitation to Tender. Failure to meet this requirement will result in exclusion from the tender process.

All requests for clarification must be submitted through Sell2Wales by the published clarification deadline. Responses will be made available to all interested tenderers, subject to appropriate confidentiality considerations. Any formal amendments to the tender documentation will also be communicated to all tenderers.

Tenderers must review all accompanying tender documents, including Appendix H - Proposed Contract Terms and Requirements, Version 1.0. Any contractual queries or proposed amendments must be raised during the clarification period. Submission of a tender will constitute acceptance of the published contractual requirements, including any formal amendments issued before the tender submission deadline.

The project is subject to a strict funding deadline. All works, testing, commissioning, rectification of outstanding defects, certification, handover documentation, formal MTIB sign off and final invoicing must be completed by 31 March 2027.

Tender submissions will be evaluated against the published mandatory requirements and award criteria. MTIB reserves the right not to award the contract where funding approval is not confirmed or the procurement cannot proceed. Tenderers will be responsible for their own tender preparation costs.

Full technical specifications, pricing schedules, evaluation criteria, contractual requirements and submission instructions are provided within the accompanying tender documentation.

(WA Ref:171753)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Merthyr Tydfil Institute for the Blind (MTIB) is a registered charity and social enterprise committed to creating meaningful employment opportunities for blind, disabled and disadvantaged people.

Community benefits and social value are an important consideration within this procurement, with social value accounting for 15 percent of the published tender evaluation criteria.

Tenderers will be encouraged to demonstrate how they can deliver additional social value through the contract, including opportunities for local employment, apprenticeships, training and skills development, engagement with local small and medium sized enterprises, and the use of social enterprises and supported businesses within their supply chains where appropriate.

Particular consideration will be given to opportunities that support disabled and disadvantaged people, promote inclusive employment and contribute positively to the local economy in Merthyr Tydfil and the wider South Wales region.

Tenderers will also be encouraged to demonstrate how their proposed approach supports environmental sustainability, knowledge transfer and the long term benefits of renewable energy investment.

Community benefits proposals will be assessed in accordance with the published Social Value evaluation criterion and, where appropriate, incorporated into the successful contractor's agreed delivery commitments.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice