Four Lanterns Network Coordinator – Art Fund Going Places Programme

Procurement reference

itt_127066; Proc-25-343

Procurement description

Wrexham County Borough Council wish to commission a suitably qualified coordinator for the Four Lanterns Network, one of six UK-wide partnerships participating in Art Fund's Going Places programme. The coordinator will provide strategic, administrative and operational coordination across four partner organisations, supporting the delivery of touring exhibitions and associated engagement programmes between January 2027 and September 2029. The role will ensure effective communication, reporting, financial monitoring, environmental monitoring and collaborative working throughout the duration of the project.

The Four Lanterns Network comprises: (1) Tŷ Pawb, Wrexham; (2) William Morris Gallery, London Borough of Waltham Forest; (3) Dovecot Studios, Edinburgh; and (4) Blackwell - The Arts & Crafts House, Cumbria. Wrexham County Borough Council is undertaking the procurement on behalf of the network and is the Contracting Authority that will enter into a contract with the successful tenderer.

Going Places is an Art Fund programme made possible with major support from The National Lottery Heritage Fund and The Julia Rausing Trust, with additional support from a generous group of trusts, foundations and individuals. The Four Lanterns Network is supported directly by the Woven Foundation. Art Fund is continuing to fundraise to maximise the impact of the programme for museums, galleries and visitors across the United Kingdom.

Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

Main category

Services

Delivery regions

• UKL23 - Flintshire and Wrexham
• UKI - London
• UKD1 - Cumbria
• UKM75 - Edinburgh, City of

Total value (estimated, excluding VAT)

60000.00 GBP to 60000.00GBP

Contract dates (estimated)

04 January 2027, 00:00AM to 30 September 2029, 23:59PM

Wrexham County Borough Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 92521100 - Museum-exhibition services
• 92521000 - Museum services
• 92500000 - Library, archives, museums and other cultural services
• 79421000 - Project-management services other than for construction work
• 79419000 - Evaluation consultancy services
• 79342200 - Promotional services
• 92311000 - Works of art
• 92312000 - Artistic services
• 92310000 - Artistic and literary creation and interpretation services
• 79952000 - Event services
• 79500000 - Office-support services
• 79956000 - Fair and exhibition organisation services

Delivery regions

• UKL23 - Flintshire and Wrexham
• UKI - London
• UKD1 - Cumbria
• UKM75 - Edinburgh, City of

Lot value (estimated)

60000.00 GBP Excluding VAT

72000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

04 January 2027, 00:00AM

Contract end date (estimated)

30 September 2029, 23:59PM

Participation

Award criteria

Tender submission deadline

13 November 2026, 17:00PM

Enquiry deadline

30 October 2026, 12:00PM

Submission address and any special instructions

Please see the Invitation to Tender (ITT) document, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Find a Tender service (FTS) and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_64086, itt_127066 - Four Lanterns Network Coordinator – Art Fund Going Places Programme. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.

May tenders be submitted electronically?

Yes