Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Colne Town Council
Colne Town Hall, Albert Road
Colne, Lancashire
BB8 0AQ
UK
Contact person: Leah Berry
Telephone: +44 1282861888
E-mail: l.berry@colnetowncouncil.gov.uk
NUTS: UKD46
Internet address(es)
Main address: https://www.colnetowncouncil.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.colnetowncouncil.gov.uk/the-council/tendering-opportunities/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Colne Town Council - Grounds Maintenance
Reference number: GM5
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are invited in respect of one contract, with a duration of 2.25-5 years, detailed below and effective from 1st January 2027.
GM5 Alkincoates Park gardening services (excluding Grass and Hedge Maintenance).
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77312000
77342000
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
Alkincoats Park
Alkincoats Road
Colne
Lancashire
BB8 9QQ
II.2.4) Description of the procurement
To be submitted within one month of award of tender and thereafter on a year-by-year basis.
To prepare and submit an annual work plan of activity in order to achieve and maintain the park beds shown in Appendix 5A, plants and bushes etc to a high level of appearance being litter and weed free and otherwise maintained in accordance with GM5 Appendix 5B Bed Maintenance Specification.
It is anticipated that significant work will be required within the first twelve months to bring the beds up to the required standard. The work plan must show how each bed will be brought up to the required standard during the course of the first twelve months and the work intended to maintain them at the required standard through the course of the contract period.
(Only chemical free weedkilling solutions to be administered, unless specifically authorised by the Town Clerk.)
Provide the Town Clerk with an update on the first of each month in relation to the work plan including any planned or completed work within the park that month and subsequent months. This update must include information in an agreed electronic format.
To provide a single point of contact to the Town Council to assist in monitoring of the contract, dealing with incidents and enquires and receive work requests, Monday through to Friday, between 8am and 5pm daily as and when by email and/or telephone
To provide an out of hours contact for emergency works.
Send a representative to attend Working Group Meetings on a quarterly basis to report on the progress of the contract and to receive feedback on the work performed in the park.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 38
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
If you are successful in your tender contract, Colne Town Council may be prepared to extend this contract for a further 2 year period subject to good performance across all areas of contract awarded.
Indication of a desire to extend, must be provided in writing to the Town Council approximately 12 months prior to the contract end date. The contract extension will be awarded at the discretion of the Town Council and subject to a successful contract review, which will be carried out shortly after reciept of the extension request.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/11/2026
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/12/2026
Local time: 11:00
Place:
Colne Town Hall
Albert Road
Colne
BB8 0AQ
Information about authorised persons and opening procedure:
The tenders recieved will be opened by the Town Clerk and witnessed by two members of the Finance, Employment & Services (FES) Committee (one being the current Chairman of the FES Committee).
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenders are invited in respect of one contract, with a duration of 2.25-5 years, detailed below and effective from 1st January 2027.
Tender Closing Time and Date: 5pm, 27th November 2026
Submission of Tender to:
Colne Town Council
Colne Town Hall
Albert Road
Colne
Lancashire
BB8 0AQ
Tender Principal Contact CTC:
Gina Langley Town Clerk
g.langley@colnetowncouncil.gov.uk
01282 332036
Site visit contact
Leah Berry - Contracts Officer
l.berry@colnetowncouncil.gov.uk
01282 332037
The contracts for Tender:
GM5 Alkincoates Park gardening services (excluding Grass and Hedge Maintenance).
IT IS PROPOSED THAT THE SUCCESSFUL TENDERER WILL BE ADVISED BY 11th December 2026
SCHEDULED START DATE for the Contract is 1st January 2027.
Please note that, within the tender document, there is a compliance section that must be met in order for the tender evaluation to proceed.
The closing time and date for receipt of these tenders are fixed and are non-negotiable. It is your responsibility to ensure that any tenders submitted are received by us in time.
In considering the tender, contained within the document is our proposed marking matrix, noting that with all of these areas, should a clear winner of the tender not emerge, we will be applying some additional internal weighting, and this is entirely at the discretion of Colne Town Council (CTC) whether applied or not.
We aim to inform the successful tenderer by 11th December , with the option to have an implementation meeting in the week commencing Monday, 14th December 2026. Applicants should note that CTC standard terms and conditions as per Appendix TC1, will apply subject to any agreed amendments between the parties.
You are also asked to note that this contract will attract financial penalties if performance does not meet specified outputs, potentially escalating to termination of the contract.
CTC will, at its discretion, provide an overview of where applicants may not have been successful but in broad terms only.
All costs involved in your tender preparation are for your own account and in deciding to submit any Tenders for our consideration, you hereby accept that CTC cannot be held liable for any costs so incurred by you in connection with the preparation of this tender.
CTC may accompany a tenderer on a second site visit(s) if this is required. However, the information is contained within the appendices that should enable this Tender submission to be carried out.
Should any clarification be required, you are more than welcome to contact me after Monday 12th October either by email, phone or in person (by appointment); I will do my best to clarify any issues you are not clear on. If in doing so, this reveals a significant issue not covered in the original tender documentation, I would then seek to advise all tenderers of such an issue, to ensure fairness of the process.
As part of this process you should accompany your tender submission with two written references from your existing customers as to your professional competence, reliability and suitability to carry out these proposed works.
Failure to provide references will automatically disqualify you from the tender process.
Finally, in closing, thank you in advance for taking the time to consider this tender, and I look forward to receiving your submission.
I would be grateful if you could confirm receipt of this tender and advise if you are intending on submitting a response.
Yours faithfully
Gina Langley
Town Clerk
Colne Town Council
VI.4) Procedures for review
VI.4.1) Review body
Colne Town Council
Colne Town Hall
Colne
BB8 8FF
UK
Telephone: +44 1282861888
E-mail: g.langley@colnetowncouncil.gov.uk
Internet address(es)
URL: https://www.colnetowncouncil.gov.uk/
VI.5) Date of dispatch of this notice
14/10/2026