CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Clynfyw CIC – Renewable Energy & Efficiency Upgrade Project

2.2

Description of the goods or services required

Clynfyw CIC is a community asset acting as an ethical landlord to Clynfyw Care Farm and to the people who live at Clynfyw in supported tenancy accommodation. Clynfyw CIC now seeks tender submissions for the design, supply and instillation of a comprehensive

renewable energy and energy efficiency solution to reduce costs, lower carbon emissions, to improve make much needed improvements to the asset.

This project will improve the sustainability and resilience of Clynfyw, significantly reducing carbon emissions, lowing energy costs, and supporting the organisation’s long-term

environmental and community objectives.

Tenders are expected to demonstrate extensive experience in delivering comparable renewable energy installations.

Scope of Works

The successful contractor will be required to supply, install, and commission:

Solar Photovoltaic (PV) system

Battery energy storage system

Hybrid Inverter three-phase for PV, battery and grid management

Air-to-air heat pump system for office space heating

Wall-mounted internal fan-coil units with WLAN control

Unvented, hot water cylinders

Electric immersion heaters for PV and battery-powered water heating

Upgraded mains water supply to cottages

Secondary hot water circulation controls (timers and pipe thermostat)

LED energy efficient luminaires and motion activated sensors in multiple locations

System integration, training, and handover for hall committee members.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=171941.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Scope of Works

The successful contractor will be required to supply, install, and commission:

Solar Photovoltaic (PV) system

Battery energy storage system

Hybrid Inverter three-phase for PV, battery and grid management

Air-to-air heat pump system for office space heating

Wall-mounted internal fan-coil units with WLAN control

Unvented, hot water cylinders

Electric immersion heaters for PV and battery-powered water heating

Upgraded mains water supply to cottages

Secondary hot water circulation controls (timers and pipe thermostat)

LED energy efficient luminaires and motion activated sensors in multiple locations

System integration, training, and handover for hall committee members.

Technical Requirements

PV system should provide an annual generation of at least 20,000 kWh, with optimised panel configuration to minimise shading impact.

Battery storage to allow peak shaving and off-peak charging.

Level 3 Award in the Design, Installation and Commissioning of Electrical Energy Storage Systems

All heating and hot water systems must be compliant with current UK energy efficiency standards.

LED lighting must meet UK energy efficiency legislation and reduce CO₂ emissions by at least 75% compared with current fittings and have a smart control system.

Installations must be certified to the relevant BS7671 Wiring Regulation, MCS, NICEIC, or equivalent standards.

Deliverables

Full design, installation, and commissioning of all systems.

User training and system manuals.

Testing, certification, and compliance documentation.

Handover and warranty documentation.

IBG (Insurance Backed Warranty) minimum of 5 years

MCS Certification

G98 Notification

Clear communication and reassurance to the local community, including willingness to explain the system post-installation and provide prompt aftercare and advice (even for small issues).

3 Conditions for Participation

3.1

Minimum standards and qualification required

Submission Requirements

Company details and qualifications

Proposed methodology and installation plan

Itemised costs

Delivery timescales

Evidence of previous relevant projects

Warranty and aftercare provisions

Details of community engagement and local presence

Incomplete submissions may be rejected.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:171941)

5.2

Additional Documentation

5.3

Publication date of this notice