The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplier.in-tend.co.uk/lhc/tenders/details/3765ab7f-bd69-4104-b5e4-c9e8abe2e999
https://supplier.in-tend.co.uk/lhc/tenders/details/3765ab7f-bd69-4104-b5e4-c9e8abe2e999
II.1.1) Title
Refurbishment and Modernisation (RM4S) - Scotland Framework Agreement
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
LHC Procurement Group Limited (LHCPG) is procuring the Refurbishment and Modernisation Scotland Framework Agreement (RM4S) on behalf of the Scottish Procurement Alliance (SPA). LHCPG is acting as the Contracting Authority and central purchasing body for this procurement.
The Framework is being procured solely for use in Scotland and will provide eligible public sector organisations with a compliant and flexible route for the delivery of refurbishment, improvement, repair, maintenance and modernisation works, goods and associated services across residential and non-residential buildings.
The procurement is being conducted using the Open Procedure in accordance with the Procurement Act 2023 and the Procurement Regulations 2024. When awarding Call-Off Contracts, eligible Clients and Partners must also comply with the Framework Agreement, the applicable Call-Off procedure and any other procurement legislation applicable to them.
RM4S builds upon the existing Refurbishment and Modernisation Framework and has been developed following market engagement with suppliers and public sector organisations. Feedback received through that engagement has informed the scope, Workstreams, Lot structure, value bands and regional arrangements.
The Framework comprises the following Workstreams and Lots:
Painting and Decorating
Electrical Works, from zero to 500k
Electrical Works, 500k and above
Kitchens and Bathrooms, from zero to 500k
Kitchens and Bathrooms, 500k to 2m
Kitchens and Bathrooms, 2m and above
Aids and Adaptations
Damp and Mould Remediation
Environmental and External Works, External Works
Environmental and External Works, Grounds Maintenance
Stoneworks
Reactive Repairs and Maintenance
Multi-Disciplinary Works, from zero to 750k
Multi-Disciplinary Works, 750k to 2.5m
Multi-Disciplinary Works, 2.5m and above
Kitchens (Supply only)
The scope may include planned and reactive maintenance, refurbishment and improvement programmes, component replacement, compliance-led works, accessibility adaptations, environmental and external works, property modernisation and wider asset management and investment programmes.
Each Lot is divided into five regional areas covering North Eastern Scotland, Highlands and Islands, Eastern Scotland, West Central Scotland and Southern Scotland. Bidders may apply for one or more Lots and regional areas in accordance with the Procurement Documents.
Subject to there being sufficient Qualifying Bidders, LHCPG will appoint no more than 10 Appointed Companies for each Lot and regional area. Where a Micro and Small Enterprise Reserved Allocation applies, it forms part of, and is not additional to, the maximum of 10 appointments. The Framework will not operate a reserve list and no additional or replacement Bidders may be appointed during the Framework Term.
The Framework is structured to support participation from organisations of different sizes and capabilities through its Workstreams, value bands, regional areas and applicable Micro and Small Enterprise Reserved Allocations. All Bidders will remain subject to the same published qualification, compliance, quality, evaluation and appointment requirements.
RM4S is intended to support the delivery of high-quality and compliant solutions, sustainable supply chains, environmental improvement, social value, community benefits, Fair Work and proportionate innovation. Detailed technical requirements, eligibility provisions, award criteria, appointment methodology and Call-Off procedures are set out in the Procurement Documents.
II.1.5) Estimated total value
Value excluding VAT:
900 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Lot No: 1
II.2.1) Title
Painting and Decorating: no value bands
II.2.2) Additional CPV code(s)
45442100
45442110
45451000
45440000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers painting and decorating works delivered as part of refurbishment, repair, improvement and modernisation projects across residential and non-residential buildings.
Typical works may include internal and external decoration, cyclical redecoration, surface preparation, making good, protective coatings and associated preparatory works.
Projects awarded under this workstream may support planned maintenance, property improvement, modernisation and wider asset management programmes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 2
II.2.1) Title
Electrical works: 0-500k value band
II.2.2) Additional CPV code(s)
45310000
45311000
50711000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers electrical works delivered as part of refurbishment, repair, improvement and modernisation projects across residential and non-residential buildings.
Typical works may include the repair, replacement, upgrade, testing and installation of electrical systems, fittings, controls and associated components required to support safety, compliance and building performance.
Projects awarded under this workstream may support compliance-led upgrades, planned improvement works, building modernisation and wider asset management programmes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 3
II.2.1) Title
Electrical works: 500k+ value band
II.2.2) Additional CPV code(s)
45310000
45311000
50711000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers electrical works delivered as part of refurbishment, repair, improvement and modernisation projects across residential and non-residential buildings.
Typical works may include the repair, replacement, upgrade, testing and installation of electrical systems, fittings, controls and associated components required to support safety, compliance and building performance.
Projects awarded under this workstream may support compliance-led upgrades, planned improvement works, building modernisation and wider asset management programmes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 4
II.2.1) Title
Kitchens and Bathrooms: 0-500k value band
II.2.2) Additional CPV code(s)
45421151
45211310
45332400
45330000
45453100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers the replacement, refurbishment and modernisation of kitchens and bathrooms, together with associated building and finishing works.
Typical works may include strip-out, removal, renewal, installation, associated plumbing and electrical works, finishes, fittings and all related elements required to complete kitchen and bathroom improvement programmes.
Projects awarded under this workstream may support planned improvement works, component replacement programmes, asset management requirements and wider property modernisation objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 5
II.2.1) Title
Kitchens and Bathrooms: 500k-2m value band
II.2.2) Additional CPV code(s)
45421151
45211310
45332400
45330000
45453100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers the replacement, refurbishment and modernisation of kitchens and bathrooms, together with associated building and finishing works.
Typical works may include strip-out, removal, renewal, installation, associated plumbing and electrical works, finishes, fittings and all related elements required to complete kitchen and bathroom improvement programmes.
Projects awarded under this workstream may support planned improvement works, component replacement programmes, asset management requirements and wider property modernisation objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 6
II.2.1) Title
Kitchens and Bathrooms: 2m+ value band
II.2.2) Additional CPV code(s)
45421151
45211310
45332400
45330000
45453100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers the replacement, refurbishment and modernisation of kitchens and bathrooms, together with associated building and finishing works.
Typical works may include strip-out, removal, renewal, installation, associated plumbing and electrical works, finishes, fittings and all related elements required to complete kitchen and bathroom improvement programmes.
Projects awarded under this workstream may support planned improvement works, component replacement programmes, asset management requirements and wider property modernisation objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Appointments will be made in descending order of final weighted Most Advantageous Tender score. No Micro and Small Enterprise Reserved Allocation applies to this Lot, and no reserve list will operate.
Lot No: 7
II.2.1) Title
Aids and Adaptations: no value bands
II.2.2) Additional CPV code(s)
45453100
45300000
45330000
45340000
45313000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers works required to adapt properties and buildings to support accessibility, usability, safety and independent living.
Typical works may include access adaptations, bathroom and kitchen alterations, ramps, handrails, lifts, widening works, specialist fittings and other associated works required to meet changing needs in a safe and compliant manner
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 8
II.2.1) Title
Damp and Mould Remediation: no value bands
II.2.2) Additional CPV code(s)
45453100
45331210
45442100
45410000
45421000
45431200
45332200
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers damp and mould investigation, diagnosis, remediation and associated repair works.
Typical services and works may include inspections, surveys, diagnostic testing, mould treatment, ventilation-related works, moisture control measures, fabric repairs, making good and other remedial interventions required to address underlying causes and restore affected properties
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 9
II.2.1) Title
Environmental and External Works – External works: no value band
II.2.2) Additional CPV code(s)
45112700
45233222
45342000
45232450
45262522
45453100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers environmental and external works associated with the upkeep, repair, enhancement and management of external areas linked to residential and non-residential assets.
Workstream 6a focuses on external works such as hard landscaping, surfacing, boundary treatments, drainage, access routes, fencing, paving and associated external fabric works.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 10
II.2.1) Title
Environmental and External Works – Ground Maintenance: no value band
II.2.2) Additional CPV code(s)
77314000
45112700
45112710
45112712
77211500
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers environmental and external works associated with the upkeep, repair, enhancement and management of external areas linked to residential and non-residential assets.
Workstream 6b focuses on ground maintenance and related services required to maintain external spaces in a safe, functional and presentable condition.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 11
II.2.1) Title
Stoneworks: no value bands
II.2.2) Additional CPV code(s)
45262510
45262522
45454100
45443000
45453100
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers stonework inspection, cleaning, repair, conservation and maintenance services.
Typical works may include surveys, stone repairs, repointing, cleaning, replacement of defective elements, stabilisation works and associated interventions required to preserve, repair and maintain stone-built assets, including heritage properties and traditional building stock.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 12
II.2.1) Title
Reactive Repairs and Maintenance – Multi-Disciplinary: no value band
II.2.2) Additional CPV code(s)
50000000
50700000
45453100
45300000
45400000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers reactive repairs and maintenance services required to respond to unplanned defects, failures and urgent works across residential and non-residential assets.
Typical services may include responsive repairs, fault rectification, urgent making safe, replacement of defective components and associated remedial works required to restore buildings and assets to a safe and functional condition.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 13
II.2.1) Title
Multi-Disciplinary: 0-750k value band
II.2.2) Additional CPV code(s)
45000000
45453100
50000000
50700000
45300000
45400000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers multi-disciplinary refurbishment, improvement, repair and maintenance projects where a combination of trades, services or work types is required under a single appointment.
Projects awarded under this workstream may include planned or reactive works that require coordinated delivery across multiple disciplines, and may support wider asset management, modernisation and property improvement objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 14
II.2.1) Title
Multi-Disciplinary: 750k-2.5m value band
II.2.2) Additional CPV code(s)
45000000
45453100
50000000
50700000
45300000
45400000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers multi-disciplinary refurbishment, improvement, repair and maintenance projects where a combination of trades, services or work types is required under a single appointment.
Projects awarded under this workstream may include planned or reactive works that require coordinated delivery across multiple disciplines, and may support wider asset management, modernisation and property improvement objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate.
Lot No: 15
II.2.1) Title
Multi-Disciplinary: 2.5m+ value band
II.2.2) Additional CPV code(s)
45000000
45453100
50000000
50700000
45300000
45400000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers multi-disciplinary refurbishment, improvement, repair and maintenance projects where a combination of trades, services or work types is required under a single appointment.
Projects awarded under this workstream may include planned or reactive works that require coordinated delivery across multiple disciplines, and may support wider asset management, modernisation and property improvement objectives.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Appointments will be made in descending order of final weighted Most Advantageous Tender score. No Micro and Small Enterprise Reserved Allocation applies to this Lot, and no reserve list will operate.
Lot No: 16
II.2.1) Title
Kitchens (Supply only): no value band
II.2.2) Additional CPV code(s)
39141400
39141000
39221000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland-wide. Each Lot covers 5 regions: TLM5 North Eastern; TLM6 Highlands & Islands; TLM7 Eastern; TLM8 West Central; TLM9 Southern Scotland.
II.2.4) Description of the procurement
This workstream covers the manufacture, supply and delivery of domestic and inclusive kitchens and associated products. This includes kitchen cabinets, doors, worktops, sinks, taps, fixtures, fittings, replacement components and energy-rated appliances, together with accessible and impaired-mobility kitchen options. This workstream can support planned kitchen replacement programmes, refurbishment projects, new-build developments and ad hoc replacement requirements across domestic and non-domestic properties and suitable public buildings. Associated support may include surveys, kitchen design, resident choice services, quotations, product advice, delivery and after-sales support. This workstream is supply-only solution and does not include kitchen installation works or full commercial catering kitchens.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework will operate for an initial term of four (4) years. LHCPG may, at its discretion, extend the Framework for up to a further twenty-four (24) months, comprising a maximum of two additional periods of twelve (12) months each. The extensions are not guaranteed and will be subject to the Framework Agreement and applicable law.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Appointments will be made in descending order of final weighted Most Advantageous Tender score. No Micro and Small Enterprise Reserved Allocation applies to this Lot, and no reserve list will operate.
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The registrations, accreditations and certifications required vary by Lot. Full details of the applicable minimum requirements are set out in the Procurement Documents available through the In-Tend eTendering portal. Bidders must complete the four Selection Questionnaires within In-Tend, which contain selection questions aligned with the SPD (Scotland). The applicable requirements will be assessed on a pass/fail basis.
Procurement Documents and Selection Questionnaires are available at thttps://supplier.in-tend.co.uk/lhc/tenders/details/3765ab7f-bd69-4104-b5e4-c9e8abe2e999
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must demonstrate sufficient Economic and Financial Standing to perform the Framework and the Lot(s) for which they submit a Tender. EFS will be assessed separately for each Lot as a pass/fail Condition of Participation and will not form part of the scored quality or price evaluation.
Bidders must complete and submit Appendix 6 – RM4S FVRA Workbook and all supporting financial information required by the Procurement Documents. The completed workbook must include the Bidder’s supplier details, declarations, applicable financial metrics, supplier type and confirmation of every Lot for which the Bidder is applying.
Each Lot has been assigned a Bronze, Silver or Gold financial information route. Bronze Lots use a proportionate basic financial information route. Silver Lots require the published Standard or VCSE financial metrics and supporting evidence. Gold Lots require the Silver information set together with any additional analysis, trend information, mitigation evidence, resolution-planning information or financial assurance evidence specified in the Procurement Documents.
Bidders must select the Standard or VCSE route, as applicable. LHCPG may verify the selected supplier type and request supporting evidence.
Appendix 6 compares submitted information against the published minimum requirements and indicative EFS benchmarks. An indicative benchmark warning is not an automatic failure. It identifies an area that may require explanation, mitigation evidence or further assurance. The workbook outputs are indicative prompts only and do not constitute LHCPG’s final evaluation or pass/fail decision.
LHCPG will determine the final EFS outcome using the completed workbook, supporting evidence, relevant credit-reference information, any permitted clarification or alternative evidence and any properly evidenced reliance on another entity.
Bidders applying for more than one Lot will be assessed separately for each Lot. A Bidder may satisfy the EFS requirements for one Lot but not another. The Lot-specific turnover requirements will not be added together solely because a Bidder applies for multiple Lots.
Full details of the methodology, financial information routes, minimum requirements, indicative benchmarks, evidence requirements and clarification arrangements are set out in the Procurement Documents.
Minimum level(s) of standards required:
Bidders must satisfy the minimum annual turnover requirement applicable to each Lot for which they submit a Tender:
Lot 1: 250,000; Lot 2: 100,000; Lot 3: 750,000; Lot 4: 250,000; Lot 5: 1,000,000; Lot 6: 2,500,000; Lot 7: 250,000; Lot 8: 500,000; Lot 9: 250,000; Lot 10: 100,000; Lot 11: 250,000; Lot 12: 1,000,000; Lot 13: 500,000; Lot 14: 1,500,000; Lot 15: 5,000,000; and Lot 16: 300,000.
Where required by the applicable Bronze, Silver or Gold financial information route, Bidders must also satisfy the published minimum financial requirements.
The minimum turnover-to-estimated-annual-Lot-value ratio is 1.0.
For the Standard route, the minimum requirements are: operating margin of at least 2.0%; net debt to EBITDA of no more than 2.0; net debt plus net pension deficit to EBITDA of no more than 3.5; interest paid cover of at least 3.0; acid ratio of at least 0.8; net assets greater than zero; and group exposure ratio of no more than 50%.
For the VCSE route, the minimum requirements are: operating reserve ratio of at least 2.0; operating reliance ratio of at least 0.5; donations and legacy reliance ratio of no more than 50%; and operating cash ratio of at least 0.5.
A metric applies only where it is required for the relevant Lot and supplier route. An indicative EFS benchmark warning is not an automatic failure but may require explanation, mitigation evidence or further assurance. Full details are set out in Appendix 6 – RM4S FVRA Workbook and the Procurement Documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders must demonstrate that they have the technical and professional ability, relevant experience, capacity, resources, systems and competence required to deliver the works, goods and/or services covered by the Lot(s) and regional area(s) for which they are tendering.
The applicable technical and professional ability requirements vary by Lot and will be assessed on a pass/fail basis through the four Selection Questionnaires within the In-Tend eTendering portal, which contain selection questions aligned with the SPD (Scotland), and through the supporting evidence required by the Procurement Documents.
Bidders must provide all information, declarations and supporting evidence requested in the Procurement Documents. This may include evidence relating to relevant experience, technical capability, health and safety, environmental management, quality management, equality legislation, required accreditations and certifications, and any other Lot-specific mandatory requirements.
Where a Bidder submits a Tender as a consortium or relies on another entity’s technical or professional ability, resources, systems or certifications, the relevant information and evidence must be provided in accordance with the Procurement Documents.
A Bidder that fails to satisfy an applicable technical and professional ability requirement, mandatory pass/fail requirement or evidence requirement may be excluded from further assessment in respect of the affected Lot(s) and/or regional area(s).
Full details of the applicable requirements and evidence to be submitted are set out in the Procurement Documents and Selection Questionnaires available through the In-Tend eTendering portal: https://supplier.in-tend.co.uk/lhc/tenders/details/3765ab7f-bd69-4104-b5e4-c9e8abe2e999
Minimum level(s) of standards required:
Full details of the minimum requirements that Bidders must satisfy to be considered eligible for appointment to each Lot and regional area are set out in the Procurement Documents.
LHCPG may procure a replacement or successor framework when this Framework expires. The scope, structure, timetable and procurement route for any future arrangement will be determined nearer the time and will be subject to applicable procurement legislation.
LHCPG, acting as Contracting Authority and central purchasing body for SPA, is procuring this Scotland-only Framework under the Procurement Act 2023 and Procurement Regulations 2024. Mandatory notices are published through Find a Tender; PCS publication is supplementary. Users remain responsible for requirements applicable to their Call-Off Contracts.
The Framework may be used by eligible Scottish contracting authorities and public bodies, including local authorities, social housing providers, Scottish Government bodies, NDPBs, NHS Scotland, emergency services, education bodies, eligible charities and other eligible publicly funded organisations.
The Framework comprises 16 Lots across TLM5 North Eastern Scotland, TLM6 Highlands and Islands, TLM7 Eastern Scotland, TLM8 West Central Scotland and TLM9 Southern Scotland.
Subject to sufficient Qualifying Bidders, LHCPG will appoint no more than 10 Appointed Companies per Lot and region. Any Micro and Small Enterprise Reserved Allocation is within that maximum. No reserve list will operate.
The initial term is four years, with up to two optional 12-month extensions. The estimated maximum six-year value is 900 million GBP. Values are estimates and do not guarantee expenditure, work or Call-Off Contracts. Appointment guarantees no minimum work or value.
The Framework may be modified only where permitted by section 74 and Schedule 8 of the Procurement Act 2023. Any modification must meet the applicable statutory conditions and must not alter the Framework's overall nature or require a new procurement.
Appointed Companies must pay the applicable LHCPG levy on Call-Off Contracts. Full requirements, evaluation, appointment, pricing and contractual terms are in the Procurement Documents. Bidders must use In-Tend to access documents, raise clarifications and submit Tenders.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837153.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
Community benefit requirements will apply to this Framework. Bidders will be assessed on their capability and approach to delivering social value and community benefit outcomes in accordance with the strategic objectives and requirements set out in the procurement documents.
Appointed Companies will be expected to work collaboratively with LHCPG, SPA and relevant Clients to identify, deliver, monitor and report proportionate community benefits linked to the scope, value, duration, location and nature of Call-Off Contracts.
Outcomes may include employment, apprenticeships, training and skills development; Fair Work; opportunities for SMEs, supported businesses, social enterprises and the third sector; community engagement and support; environmental improvement; and other social, economic or environmental benefits relevant to the Call-Off Contract.
Requirements will support the aims of the Procurement Reform (Scotland) Act 2014, the Sustainable Procurement Duty and, where relevant, the Community Wealth Building (Scotland) Act 2026. Specific measures, targets and reporting arrangements may be established at Call-Off Contract stage to reflect Client priorities and identified local needs. Appointed Companies must provide the performance and impact data required by the procurement documents, Framework Agreement and applicable Call-Off Contract.