Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Strathclyde
Learning & Teaching Building, 49 Richmond Street
Glasgow
G1 1XU
UK
Contact person: Mrs Laura A Shaw
Telephone: +44 7811592949
E-mail: laura.shaw@strath.ac.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.strath.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Travel Management Services
Reference number: UOS-37290-2025
II.1.2) Main CPV code
63516000
II.1.3) Type of contract
Services
II.1.4) Short description
The Supplier shall provide a fully managed Travel Management Service that is cost-effective, responsive and aligned to the University's operational, sustainability and duty of care objectives. The service shall support traveller safety and wellbeing, facilitate informed low-carbon travel choices, deliver value for money, and provide a timely, efficient, user-friendly and high-quality customer experience.
II.1.5) Estimated total value
Value excluding VAT:
30 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
63510000
63515000
79997000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
University of Strathclyde
II.2.4) Description of the procurement
The University of Strathclyde is seeking to appoint an experienced Travel Management Company to provide a comprehensive, cost-effective and responsive managed travel service for University staff and students. The contract will cover UK and international travel and associated services, including air travel, rail travel, accommodation, ferry and Eurostar travel, vehicle hire, airport transfers, visa support, meetings and conference bookings, longer-term accommodation, and individual and group student travel.
The appointed supplier will provide a fully managed service through an online booking tool and offline booking channels, supported by a dedicated account management and administration team and 24 hours a day, 7 days a week, 365 days a year booking, travel advice, emergency assistance and disruption support. The service must support the University’s Travel Policy and approval processes, deliver access to appropriate fares and rates, including relevant Global Distribution System, direct-connect and New Distribution Capability content, and provide transparent pricing and price-matching capability.
The contract will also include comprehensive traveller risk management and duty-of-care services, including destination risk information, real-time traveller location and “who is where” capability, proactive alerts, emergency communications, escalation, relocation and repatriation support. The supplier must support accessible, student and group travel, and the University’s international and transnational education activities.
The supplier will be required to provide sustainability information and carbon-emissions data, management information, benchmarking, key performance indicator reporting, contract management, continuous improvement, training and promotion of the service. Further details of the requirements are set out in the procurement documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 85
Price
/ Weighting:
15
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract is subject to two up to 12-month extensions. Any extension is to be exercised at the University's entire discretion and will only
be valid upon written notification to the Tenderer no later than 30 days prior to the expiry of the preceding term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
In line with Regulation 72- Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this
Contract may be modified without a new procurement procedure in accordance with this Part in some cases.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The bidder should provide its (“average”) yearly turnover for the number of financial years specified in the relevant Contract Notice.
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover
indicated in the relevant Contract Notice (Professional Risk Indemnity Insurance).
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover
indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance).
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover
indicated in the relevant Contract Notice (Public Liability Insurance)
Minimum level(s) of standards required:
Bidders will be required to have a minimum “average” yearly turnover of 15,000,000 GBP for the last three (3) years.
It is a requirement of this contract that bidders can hold or commit to obtain prior to the commencement of any subsequently awarded
contract, the types of insurance indicated below.
The bidder shall maintain in force with reputable insurers employer’s liability insurance and public liability insurance in the sum of not less
than GBP10,000,000 in respect of any one incident and unlimited as to numbers of claims. The bidder shall maintain in force with
reputable insurers professional liability insurance in the sum of not less than GBP2,000,000 in respect of any one incident and unlimited as
to numbers of claims.
Bidders that do not pass the above Selection Criteria may be eliminated from the tender at this stage in the evaluation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please provide relevant examples of supplies and/or services carried out during the last three years as specified
Minimum level(s) of standards required:
Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies
as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice. Examples provided should be relevant and
proportionate to the procurement exercise. This question will have a minimum score of 2.
Bidders that do not pass the above Selection Criteria may be eliminated from the tender at this stage in the evaluation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-069771
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/11/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/11/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
October 2030
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32877. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see Procurement documents for full detail
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32877. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The University seeks to encourage Community Benefits as part of this contract. Delivery of Community Benefits will be monitored through management information provided by the supplier and as part of the Contract and Supplier Management process.
Bidders are required to refer to the guidance and community benefits table in the tender documents and insert offered community benefits
A methodology outlining how proposed Community Benefits will be implemented is required.
(SC Ref:845753)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss, or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
15/10/2026