Community Equipment

Procurement reference

MED-FTS-62222

Procurement description

NHS Wales Shared Services Partnership (NWSSP) is undertaking preliminary market engagement to inform the future procurement of Community Equipment.

Community equipment encompasses a broad range of items designed to support individuals living at home. This includes equipment for nursing care, such as commodes, as well as aids for daily living, including shower chairs, raised toilet seats, hoists, and community profile beds. It also covers minor adaptions, such as grab rails and ramps. Community equipment services are currently delivered through partnerships between local health boards and local authorities. Most equipment is managed via community equipment stores, which are responsible for the delivery, collection, refurbishment and maintenance of items.

The purpose of this engagement is to obtain market intelligence, understand supplier capabilities, explore potential solutions, identify innovative approaches, and assess market capacity prior to commencing a formal procurement process.

NWSSP is seeking feedback from suppliers with experience in delivering [brief description of goods/services]. Engagement activities may include supplier questionnaires, one-to-one discussions, demonstrations, workshops, or market engagement events.

This notice is issued solely for the purpose of market consultation and information gathering. It does not constitute a call for competition, and participation will not confer any advantage or disadvantage in any subsequent procurement process.

Main category

Goods

Delivery regions

• UKL - Wales

Total value (estimated)

10843928.86 GBP Excluding VAT

13012714.71 GBP Including VAT

Contract dates (estimated)

01 September 2027, 00:00AM to 31 August 2031, 23:59PM

Is a framework being established?

Yes

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Is the total value above threshold?

Above threshold

CPV classifications

• 33000000 - Medical equipments, pharmaceuticals and personal care products

Delivery regions

• UKL - Wales

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 September 2027, 00:00AM

Contract end date (estimated)

31 August 2031, 23:59PM

Engagement process description

The supplier engagement webinar will be held 4th November 2026 at 10am GMT via Microsoft Teams. Suppliers wishing to attend should register their interest through Sell2Wales by 3rd November 2026. Joining instructions will be issued to registered attendees. Interested suppliers are invited to express their interest by contacting the named procurement lead sarah.roberts13@wales.nhs.uk and / or responding to the questions issued as part of this engagement.

Information gathered during this engagement will be used to inform the procurement strategy, specification development, lotting structure (where applicable), evaluation methodology, contract terms, and overall approach to market. The Authority reserves the right to engage with all or a selection of responding suppliers where this is necessary to obtain a representative view of the market.

Participation in this preliminary market engagement is entirely voluntary and will not constitute an advantage or disadvantage in any subsequent procurement exercise. Any future procurement opportunity will be advertised separately in accordance with the Procurement Act 2023.

Due date

03 November 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

18 November 2026