Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
National Records of Scotland
General Register House, 3 Princes Street
Edinburgh
EH1 3YY
UK
Contact person: Charles Kennedy
Telephone: +44 1313144215
E-mail: Charles.Kennedy@nrscotland.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Access and Collections Management System
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish
Government. Our purpose is to collect, preserve and produce information about
Scotland's people and history and make it available to inform current and future
generations. This includes selecting, preserving and making available the national
archives of Scotland.
NRS currently relies upon Axiell CALM as its primary collections management system.
The system forms part of a wider Access and Collections Management ecosystem
supporting accessioning, cataloguing, conservation, search room services, reader
services, collection access and online public discovery. Axiell CALM reaches end-of-
support on 31 December 2027, creating a requirement to identify and implement a
replacement solution before this date.
This Request for Information (RFI) is intended to help NRS understand the current
market and determine whether suitable commercial solutions exist that can replace
the current collections management capability and potentially consolidate a number of
associated legacy applications into a more integrated platform.
This exercise is a Request for Information only and does not constitute an Invitation to
Tender.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48161000
79995000
48000000
48100000
48311000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
National Records of Scotland, General Register House
II.2.4) Description of the procurement
See attached documentation
II.3) Estimated date of publication of contract notice:
16/06/2027
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=845904.
(SC Ref:845904)
VI.5) Date of dispatch of this notice
16/10/2026