Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS BATH AND NORTH EAST SOMERSET, SWINDON AND WILTSHIRE INTEGRATED CARE BOARD
QOX
Jenner House, Unit E3, Langley Park, Avon Way
Chippenham
SN151GG
UK
Contact person: Donna Harrington
E-mail: donnaharrington@nhs.net
NUTS: UKK1
Internet address(es)
Main address: www.bsw.icb.nhs.uk
Address of the buyer profile: https://health-family.force.com/s/Welcome
I.1) Name and addresses
NHS Somerset Integrated Care Board
QSL
Wynford House, Lufton Way
Yeovil
BA22 8HR
UK
E-mail: donnaharrington@nhs.net
NUTS: UKK23
Internet address(es)
Main address: www.nhssomerset.nhs.uk
I.1) Name and addresses
NHS Dorset Integrated Care Board
QVV
County Hall, Colliton Park
Dorchester
DT1 1XJ
UK
E-mail: donnaharrington@nhs.net
NUTS: UKK25
Internet address(es)
Main address: www.nhsdorset.nhs.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sight Testing for Children and Young People in Special Educational Settings
Reference number: C391213
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Bath and North East Somerset, Swindon and Wiltshire (BSW) Integrated Care Board, NHS Somerset Integrated Care Board and NHS Dorset Integrated Care Board ("the Commissioners") are currently working together in a formal "clustering" arrangement to prepare for their merger into a single, new organisation (name to be confirmed), effective from 1st April 2027.
The Commissioners sought to appoint a provider or consortium of providers to deliver sight testing to children and young people in special educational settings (SES) across the BSW, Somerset and Dorset footprints in line with the specified requirements.
The service will provide routine appointments, triage and treatment to all children and young people with SEND needs in residential and day SES within BSW, Somerset and Dorset (including Bournemouth and Poole) with onward referral where appropriate.
Key Service Objectives:
• Providing annual sight tests in the school setting (unless a more frequent interval is clinically indicated).
• Close collaboration with school staff, parents, and carers
• Provide guidance and support based on individual specific needs and their medical history.
• Obtain written consent from pupils/parents/carers/guardians.
• Enable attendance from parents/carers/guardians to the sight test and selection of frames.
• Offer a range of suitable frames or NHS optical voucher for high street use.
• Provide an eye health outcome and vision report.
• Appropriate onward referral.
The contract will be for an initial 3 year term with an optional extension of any period up to 2 years.
The new service will commence on the 1st April 2027.
This procurement was managed by NHS South, Central & West (SCW) on behalf of the Commissioners. SCW is currently subject to restructuring, and the management of this award may therefore move to a successor at some point during the procurement process. Bidders will be informed of any such change, and any administrative changes because of it.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 079 166.67
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
The services will be delivered across Bath and North East Somerset, Swindon, Wiltshire, Somerset and Dorset
II.2.4) Description of the procurement
This is an intention to award notice to a contract under the competitive process for a new service to a new provider.
NHS Bath and North East Somerset, Swindon and Wiltshire (BSW) Integrated Care Board, NHS Somerset Integrated Care Board and NHS Dorset Integrated Care Board ("the Commissioners") are currently working together in a formal "clustering" arrangement to prepare for their merger into a single, new organisation (name to be confirmed), effective from 1st April 2027.
The Commissioners sought to appoint a provider or consortium of providers to deliver sight testing to children and young people in special educational settings (SES) across the BSW, Somerset and Dorset footprints in line with the specified requirements.
The service will provide routine appointments, triage and treatment to all children and young people with SEND needs in residential and day SES within BSW, Somerset and Dorset (including Bournemouth and Poole) with onward referral where appropriate.
Key Service Objectives:
• Providing annual sight tests in the school setting (unless a more frequent interval is clinically indicated).
• Close collaboration with school staff, parents, and carers
• Provide guidance and support based on individual specific needs and their medical history.
• Obtain written consent from pupils/parents/carers/guardians.
• Enable attendance from parents/carers/guardians to the sight test and selection of frames.
• Offer a range of suitable frames or NHS optical voucher for high street use.
• Provide an eye health outcome and vision report.
• Appropriate onward referral.
The contract will be for an initial 3 year term with an optional extension of any period up to 2 years.
The contract will be tariff based with an anticipated value per ICB of:
BSW ICB £177,000 per annum.
Somerset ICB £135,000 per annum.
Dorset ICB £187,000 per annum.
The total contract value is £499,000 per annum, giving a contract value of £1,497,000 for the initial 3 year term and £2,495,000 if the full extension period is adopted. All values provided are inclusive of any non-recoverable VAT. A full breakdown of costs is provided in the tender documentation.
Additional monies of up to a maximum of £60,000 is available for mobilisation as detailed within the tender documentation. The total costs awarded for this support will be agreed at the discretion of the commissioners.
The initial contract term will commence on the 1st April 2027 until the 31st March 2030.
This procurement was managed by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
II.2.5) Award criteria
Quality criterion: The contract award criteria are specified in the procurement documents
/ Weighting: 93%
Price
/ Weighting:
0
II.2.11) Information about options
Options:
Yes
Description of options:
The contract can be extended beyond the initial contract term for and period up to 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2026/S 000-051878
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/10/2026
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Primary Eyecare Services Limited
06722353
51 Bengal Street
Manchester
M4 6LN
UK
NUTS: UKD33
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 079 166.67
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The awarding decision was approved by the Procurement and Contracts Group
No conflicts or potential conflicts of interest of individuals making the decision were identified.
The winning bidder was chosen in line with the key criteria published within the tender documentation.
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and The Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to the relevant authority by 4th November 2026. This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
Written representations should be sent to donnaharrington@nhs.net
VI.4) Procedures for review
VI.4.1) Review body
NHS Bath and North East Somerset, Swindon and Wiltshire Integrated Care Board
Chippenham
UK
VI.5) Date of dispatch of this notice
23/10/2026