Procurement description
The successful Supplier will be required to provide cleaning services for Castle School Education Trust (CSET) & The Priory Learning Trust ( TPLT).
The two separate contracts and ‘lots’ cover the scope for the provision of all cleaning & some caretaking services within the TPLT Primary Schools.
Contract value for the schools is circa £1.1m per annum at CSET and £1.2m per annum at TPLT.
Whilst both Trusts are currently independently operated, they have strategic intent to join at some stage during the period of the tender project or subsequent cleaning contract, consequently both organisations intend to award this cleaning contract to the same contractor, as two separate lots.
The Castle School Education Trust and The Priory Learning Trust are expected to grow, with a number of additional schools becoming part of the Trust/s during this contract period and the provision of cleaning services, and caretaking where detailed, at these schools when they have joined the Trust/s will fall under the scope of these contracts. Similarly, any Trust Schools with alternative cleaning provisions currently in place could fall into scope of this contract as their current cleaning arrangements end. The successful Supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased, and they will join the contract for the remaining contract period that exists at the point of entry into the Trust/s.
Due to the scale of the contract, and to enable an effective mobilisation period, it has been decided to stagger the mobilisation dates with each Trust commencing at a slightly different time.
Contractors are required to bid for both Lots, and the contract award shall be made at the same time.
The contracts are being awarded based on an initial three year, with the opportunity to extend by a further period of up to two years at the discretion of the governing body.
• The CSET contract shall commence on 01.01.27 until 31.12.30.
•The TPLT contract shall commence on 01.04.27 until 31.03.30.
This contract will be fixed price in nature with the successful Supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision.
The contracts will be for an initial period of three years, with the opportunity to extend for a further period of up to two years at the discretion of the relevant governing body.
We are seeking a suitably experienced Supplier who has current experience of working within the primary and secondary school marketplace, ideally with a strong operational base relevant to the Schools, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract.
The Trusts have Strategic Objectives regarding both Sustainability and Social Value. It is expected that the successful supplier shall evidence how the delivery of services shall compliment the achievement of these objectives.
The scope of the contract covers all cleaning provision within all school buildings. The caretaking service shall be delivered where indicated in the cleaning & caretaking specification. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the Trust and School senior management teams on the contract performance.
Please see PSQ document for more information.