Procurement description
The successful Supplier will be required to provide cleaning services for Penyrheol Comprehensive School.
The annual contract value is approximately £140,000. The initial contract term will be three years, commencing on 1 November 2026 and concluding on 31 October 2029. The contract will operate on a guaranteed performance basis, with the successful Supplier providing a fixed annual contract price. There will be an option to extend the contract for a further period of up to three years by mutual agreement.
Penyrheol Comprehensive School is located in Gorseinon, Swansea. It is an English-medium secondary school for pupils aged 11–16, with approximately 870 pupils currently on roll, a capacity of 1,000 pupils, and around 110 members of staff.
The school's values include Inclusion, Respect, Aspiration, Belonging and Supporting pupils to achieve their full potential.
The school currently employs its own cleaning team. The existing structure comprises one cleaner working in the morning and ten cleaners working during the afternoon and evening, with cleaning completed by 6.00pm. The current service operates for 39 weeks of standard cleaning per annum, supplemented by two weeks of periodic deep cleaning. There is currently no daytime cleaning provision.
The school also includes a Specialist Teaching Facility (STF) for pupils with moderate to severe learning difficulties.
This contract will be fixed-price in nature, with the successful Supplier required to guarantee both the number of input hours delivered and the quality of the cleaning service provided.
Whilst the monthly contract payment will represent one-twelfth of the annual contract value, a monthly reconciliation process will be undertaken to verify actual hours worked against those budgeted within the contract. Where actual hours delivered are lower than those budgeted, the Supplier will be required to provide a credit to the school. This credit will be calculated by dividing the annual contract value by the annual contracted hours to establish a contractual hourly rate, which will then be multiplied by the shortfall in hours delivered.
The school is seeking a suitably experienced Supplier with a proven track record of delivering cleaning services within the secondary school sector. Preference will be given to Suppliers with a strong operational presence within South Wales, enabling the provision of responsive contract support, operational resilience and service flexibility throughout the contract term.
A robust management structure must be provided to ensure the specification is delivered consistently throughout the contract period. This will include regular engagement with key stakeholders at the school and proactive contract management.
Please see PSQ Document for more information.