Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Dundee
Procurement, 3rd Floor, Tower Building, Nethergate
Dundee
DD1 4HN
UK
Contact person: Stewart Hamilton Kerr
E-mail: s.v.kerr@dundee.ac.uk
NUTS: UKM71
Internet address(es)
Main address: http://www.dundee.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00105
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UoD-EFM034-TC-2026 - Water Hygiene Monitoring
Reference number: UoD-EFM034-TC-2026
II.1.2) Main CPV code
65100000
II.1.3) Type of contract
Services
II.1.4) Short description
Estates & Campus Services are required to re-tender the Monitoring, servicing and reactive maintenance contract. We are seeking another reputable Water hygiene monitoring accredited supplier with a proven record of water hygiene monitoring of domestic and commercial domestic water systems.
The aims and objectives of this contract are to ensure the continuing safety of staff, student's & visitors of the University and the wider public.
This maintenance service is delivered across the University`s Estate comprising the City Centre campus as well as other outlying properties. All properties are located within the Dundee City boundary. These properties include an extensive variety of operational data centre and research facilities, teaching facilities, sport facilities and horticultural facilities.
The University believes the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract. Tenderers should allow for the transfer of one (1) staff member currently engaged in delivering the water hygiene operational control regime, subject to confirmation through the procurement process. An anonymised TUPE/Employee Liability Information schedule will be provided separately (where applicable). Tenderers must confirm their approach to TUPE, including mobilisation, management arrangements, and integration of the transferring employee into service delivery.
II.1.5) Estimated total value
Value excluding VAT:
1 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38910000
85142300
41110000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
Open Tender via PCS.
Term contract due to the complexities of the various services and maintenance across the University.
Form of Contract, terms, and conditions, specific to a UoD Service Contract.
The structure and content of SPD (Scotland) and ITT will include the specific technical requirements to service this Contract.
Price/Quality split will be 70/30.
Site visits can be catered for if the supplier requires it, via Adam Caird.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
1 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As per tender documents
III.2.2) Contract performance conditions
As per tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/11/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/04/2027
IV.2.7) Conditions for opening of tenders
Date:
30/11/2026
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=846552.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:846552)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=846552
VI.4) Procedures for review
VI.4.1) Review body
Dundee Sheriff Court
Sheriff Court House, 6 West Bell Street
Dundee
DD1 9AD
UK
Telephone: +44 1382229961
E-mail: dundee@scotscourts.gov.uk
VI.4.2) Body responsible for mediation procedures
University of Dundee
Perth Road
Dundee
DD1 4HN
UK
Telephone: +44 1382386810
E-mail: s.v.kerr@dundee.ac.uk
VI.4.4) Service from which information about the review procedure may be obtained
Dundee Sheriff Court
Sheriff Court House, 6 West Bell Street
Dundee
DD1 9AD
UK
Telephone: +44 1382229961
E-mail: dundee@scotscourts.gov.uk
VI.5) Date of dispatch of this notice
28/10/2026