CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Amelia Trust Farm: Rooftop Solar PV, Battery Storage and Heating Decarbonisation Works

2.2

Description of the goods or services required

Ynni Teg Cyf is running this tender on behalf of Amelia Methodist Trust Company Limited (Amelia Trust Farm), a Welsh charity running a working farm and community site at Five Mile Lane, Walterston, Barry CF62 3AS.

The Trust is looking for a single contractor to design, supply, install and commission rooftop solar PV of about 75 kWp across the Sports Hall, Workshop, Llangennith House and Beaver Information Centre; battery storage co-located with each array, about 161 kWh in total; air-to-air heat pumps at the Sports Hall, including hot water for the showers, and at the Beaver Information Centre; and a 12 kW electric boiler at Llangennith House. The works also include removal of the redundant oil boilers and tanks, export limitation, metering and monitoring, DNO commissioning forms and witness testing, and a bilingual funding plaque.

The grid connection is 66 kW with G100 export limitation. Ynni Teg makes the G99/G100 application to NGED for the Trust.

The works are funded by a Welsh Government capital grant through the Ynni Cymru Capital Grant Programme. Award is conditional on the Grant Award Letter. This is a two-stage appointment: Stage 1 is design, and Stage 2 (supply and installation) goes ahead once the Trust issues a written notice to proceed. The grant deadline of 31 March 2027 is fixed, and practical completion is needed by 12 March 2027.

MCS certification is required for each technology, held by the tenderer or by a named subcontractor. Joint bids and specialist subcontractors are welcome. Local suppliers and SMEs are encouraged to bid.

Supervised site visits are available from 2 to 11 November 2026 by appointment. Clarification questions must be received by 12:00 on 12 November 2026. Tenders must be submitted by email to sam@ynniteg.cymru by 12:00 noon on Friday 20 November 2026. The full tender pack is attached to this notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=172654.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Rooftop solar PV: about 75 kWp across four buildings (48.8 kWp Sports Hall, 13.42 kWp Workshop, 12.8 kWp Llangennith House and Beaver Information Centre). Battery storage: about 161 kWh across three locations (103.7 kWh, 23 kWh and 34.6 kWh). Air-to-air heat pumps: about 34 kW heating in total (21.6 kW and 6.8 kW with hot water at the Sports Hall, 6 kW at the Beaver Information Centre). Electric boiler: 12 kW. Removal of two oil boilers and tanks. Export limitation, metering and monitoring, and one bilingual funding plaque.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers must hold, or provide through a named subcontractor, MCS certification (or equivalent) for each technology installed: solar PV, battery storage and heat pumps. Electrical work must be carried out by a contractor registered with NICEIC, NAPIT or an equivalent scheme.

Minimum insurances: public liability of GBP 5 million, employer's liability of GBP 10 million, product liability, and professional indemnity covering design responsibility.

Tenderers must act as Principal Contractor (and Principal Designer unless agreed otherwise) under CDM 2015, and provide a health and safety policy.

Tenderers must provide two comparable projects completed in the last three years with references, their Companies House number, and either their last two years' accounts or consent to a credit check.

Full requirements are set out in the Invitation to Tender, Section 6.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

D16-ATF

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Site visits: the site is a working farm and educational setting with young people and livestock present. Visits are supervised and by appointment only, between 2 and 11 November 2026. Please email sam@ynniteg.cymru giving three working days' notice.

Planning: the rooftop solar PV is expected to be permitted development. Planning permission for the heat pump outdoor units and external battery enclosures is being applied for by the Trust, with a decision expected in January 2027. Tenderers must design within the positions and maximum sizes in the Specification.

Evaluation: compliant tenders are scored 60 percent on price and 40 percent on quality. Tender documents, tenders and the evaluation record will be shared with Ynni Cymru (administered by Local Partnerships) and Welsh Government for review and audit.

Tender pack: Invitation to Tender; Appendix A Specification and Scope of Works; Appendix B Pricing Schedule (Excel); Appendix C Form of Tender (Word); Appendix D Outline Contract Terms. All questions must be in writing to sam@ynniteg.cymru. Answers will be shared with all tenderers.

(WA Ref:172654)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice