Pump Optimisation and Aeration Efficiency Analysis

Procurement reference

FA2253

Procurement description

IMPORTANT: Please read this section before deciding whether you wish to register for this event. This section provides you with information regarding the scope of this procurement and details some of the key requirements that a successful applicant MUST be able to deliver.

Thames Water intends to establish a single-lot, sole-supplier framework agreement for the provision of pump optimisation and aeration efficiency services across Thames Water operational assets.

The scope of the framework includes monitoring, testing, and analysis of pumping and aeration systems and associated equipment. The objective is to identify and deliver opportunities to reduce whole-life costs, improve efficiency, and optimise performance across operational sites.

The contract will include:

- Fixed pricing structures with agreed review mechanisms.

- Key performance indicators (KPIs) and performance monitoring requirements to ensure delivery against expected outcomes.

- Requirements to support collaborative working and a transition from transactional delivery to strategic partnership.

Suppliers will be expected to support a culture of continuous improvement and contribute to ongoing enhancement of processes and delivery approaches throughout the contract lifecycle.

Delivery Model

The anticipated delivery model will follow a structured approach comprising:

- Initial site identification and data collection.

- Project mobilisation and stakeholder engagement.

- Efficiency and control studies to identify optimisation opportunities.

- Approval to proceed to testing and monitoring.

- Site-based testing and performance monitoring activities.

- Review of outcomes, including business case validation.

- Handover for delivery through relevant engineering or capital delivery mechanisms.

The contract is expected to support a programme of approximately 200 tests across 60 operational sites during the AMP period.

Further detail on the scope, service requirements, and call-off mechanisms will be provided within the procurement and contract documents.

The following conditions would be considered as some of key requirements for a supplier to meet to be considered for this opportunity:

• Must be able to cover the Thames Valley, London and Home Counties geographical area

• Must have a proven track record in delivering measurable savings and innovation within the scope of this framework.

Thames Water reserves the right to refine the award criteria. Please note that that deadline for asking for access to the PSQ & submitting of the PSQ is 19 October 2026, at 12:00pm.

Main category

Services

Delivery regions

• UKI - London
• UKJ - South East (England)

Total value (estimated, excluding VAT)

0 GBP to 0GBP

Contract dates (estimated)

10 May 2027, 00:00AM to 09 May 2030, 23:59PM

Extension end date (if all the extensions are used): 09 May 2035

Is a framework being established?

Yes

THAMES WATER UTILITIES LIMITED

Procedure type

Competitive flexible procedure

Is this procurement under a special regime?

Utilities

Is the total value above threshold?

Above threshold

Percentage fee charged to suppliers

0%

Award method when using the framework

Without reopening competition

Framework operation description

The framework will be established as a single-lot, sole supplier framework agreement. Call-off contracts will be awarded directly to the appointed supplier, with competition taking place at the framework award stage.

Thames Water intends to establish a collaborative and strategic working relationship with the appointed supplier, with a focus on delivering continuous improvement, innovation, and long-term value across the contract lifecycle.

Pricing for the framework will be based on an agreed schedule of rates (rate card), which will form the basis for pricing all call-off contracts. The detailed structure and coverage of the rate card will be defined and agreed as part of the procurement process.

Prices will be fixed for the initial three (3) year term of the framework agreement. Following this period, prices may be subject to adjustment in line with the Consumer Prices Index including owner occupiers' housing costs (CPIH). Any such adjustments will be subject to agreement between Thames Water and the Supplier and applied in accordance with the terms set out in the contract.

The scope, programme, and pricing of individual call-off contracts will be agreed between Thames Water and the Supplier at the point of award, in line with the agreed rate card and contractual terms.

The framework will include appropriate performance management and commercial governance arrangements, including the use of key performance indicators (KPIs) and regular review mechanisms, to ensure delivery of value for money and support a collaborative, high-performing supplier relationship.

Further detail on the pricing structure, indexation mechanism, and call-off process will be provided in the procurement and contract documents.

CPV classifications

• 42122000 - Pumps
• 71314200 - Energy-management services
• 71314300 - Energy-efficiency consultancy services
• 71621000 - Technical analysis or consultancy services
• 71630000 - Technical inspection and testing services

Delivery regions

• UKI - London
• UKJ - South East (England)

Lot value (estimated)

0 GBP Excluding VAT

0 GBP Including VAT

Criteria used to select suppliers to tender for this lot

true

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

10 May 2027, 00:00AM

Contract end date (estimated)

09 May 2030, 23:59PM

Extension end date (estimated)

09 May 2035, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend by 1 year or longer, up to a maximum overall term of 8 years.

Participation

Award criteria

Expression of interest deadline

09 November 2026, 12:00PM

Enquiry deadline

12 October 2026, 17:00PM

Date of award of contract

02 May 2027, 23:59PM

Submission address and any special instructions

If you are interested in participating, please complete this form:https://forms.cloud.microsoft/e/TwfNidNtPD

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 May 2034, 23:59PM

Languages that may be used for submission

• English