Procurement description
EEM have conducted this tender exercise to procure a Fire Safety, Security & Entry and Access Systems Framework to replace our existing EEM0037 Framework (expiring 29th August 2026) and EEM0067 Framework (expiring 23rd October 2026) into a single, consolidated Framework.
The Framework will provide EEM Members with a provision for Fire Safety, Security and Entry and Access Systems Framework
Services delivered via this Framework will be to domestic and commercial properties.
Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership.
Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages.
The Framework is split into the following workstream and geographical Lots:
Lot 1 - (Active Fire Safety) Install and Maintenance of Fire and Intruder Alarms and Fire Protection Equipment
Sub Lot 1 - Midlands
Sub Lot 2 - National
Lot 2 - Install and Maintenance of Door Entry, Access Control Systems, Automatic Gates and Barriers, Intruder Alarm Systems and CCTV
Sub Lot 1 - Midlands
Sub Lot 2 - National
Lot 3 - Install and Maintenance of Warden Call and Assisted Living Systems
Sub Lot 1 - Midlands
Sublot 2 - National
Lot 1 has been created to support Members by providing the supply, installation, servicing and ongoing maintenance of fire safety systems and equipment, covering but not limited to:
Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
Detection Devices (Smoke, Flame, Optical Beam, Heat, Carbon Monoxide, Multi-Sensor, Aspirating Smoke and Manual Call Points).
Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders and Visual Alarm Signals).
Sprinkler, Misting and Suppression Systems, New Installations,
Maintenance and Repairs.
Aspirating System Installations, Upgrades, Maintenance and Repairs.
Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire ShuttersWI
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades
Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades
Fire Door Inspection Services
Emergency Lighting Systems Maintenance, Repairs and System Upgrades
Intruder Alarm System
Lot 2 has been created to support Members through the provision of secure, reliable and fully integrated security and access solutions. The scope includes the design, supply, installation, servicing and ongoing maintenance of the following systems:
Door Entry and Access Control
Audio, video, digital and IP-based door entry systems
Keypad, fob, card and biometric access control solutions
Integration with existing security and building management systems
Servicing, preventative maintenance and reactive repairs
Intruder Alarm System
CCTV and Surveillance
Fixed, dome and PTZ CCTV cameras
IP, HD and networked CCTV systems
Recording, monitoring and remote access equipment
Integration with wider security platforms
Planned preventative and reactive maintenance services
Automated Entry and Physical Security Systems
Automated and manual gates and barriers
Automatic sliding, swing and revolving doors
Bollards
Roller shutters and security grilles
Systems regulating pedestrian and vehicular access
Compliance with safety, legislative and accessibility requirements
Routine inspection, testing and scheduled maintenance
Reactive maintenance and repair services
This lot provides a comprehensive approach to access control, site security and automated entry, ensuring safe, compliant and resilient solutions across Member estates.
Lot 3 has been created to support Members by providing solutions to support independent living and resident safety, particularly in sheltered and supported housing schemes. It covers the installation and upkeep of technology that enables effective communication and emergency response,
including (but not limited to):
Warden call and nurse call systems
Telecare and telehealth devices
Personal alarms and emergency pull cords
Assisted living systems
Integration with monitoring centres
Regular testing and maintenance
Reactive maintenance
The call-off contract's to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement.
Please note that the total potential framework value stated within this notice is in relation to the full 4 year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.
EEM have successfully appointed 10 Contractors to Lot 1a, Lot 1b, Lot 2a, Lot 2b, Lot 3a and Lot 3b.
The Framework has been procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM.
EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM.
The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are:
Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM;
and
A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM.
EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Procurement Act 2023.
The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation.
Registered Social Landlords in England and Wales, including but not limited to:
1. Registered Social Landlords in England and Wales, including but not limited to
https://www.gov.uk/government/publications/registered-providers-of-social-housing
2. Local Authorities, including but not limited to England and List of councils in Wales.
3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations, Department of Health and Social Care (DHSC) and other health and social care providers within England and Wales
4. All emergency services including Police Forces, fire and rescue departments and emergency medical services
5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments.
6. Registered Charities with a relevant link to the core purpose and services provided by EEM
7. Central government departments and their agencies
8. All other contracting authorities as defined in the Procurement Act 2023.