CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify): Non- contracting Authority - Charitable Trust

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Llanelly House Restoration: Audio Visual Integrated Services

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Llanelly House, Bridge Street, Lanelli SA15 3UF

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

The Carmarthenshire Heritage Regeneration Trust

Context

Carmarthenshire Heritage Regeneration Trust (CHRT) has acquired Llanelly House and is the lead body for its restoration and interpretation. The trust was formed to deliver the key objectives:

• To preserve the environmental heritage that exists in and around Carmarthenshire, which include:

o Buildings of historical or architectural interest

o Sites, areas and environments of historical or natural beauty

Llanelly House

The Llanelly House Project is a multi-million pound project to restore the Grade 1 listed Georgian Town House to its 18th century glory and into a major new community facility. Primarily funded by:

• Heritage Lottery Fund

• WEFO

With secondary funding from:

• Cadw

• Llanelli Town Council

• Carmarthenshire County Council

• Architectural Heritage Fund

The AV Integrated Services Contract is funded by:

• Heritage Lottery Fund

• Welsh Government - Digital Tourism Business Framework (DTBF)

The restoration of Llanelly House is currently being undertaken around a high quality programme of conservation and restoration that will draw from, interpret for and enrich the communities of Llanelli through restoring the House to its place in Llanelli’s heritage.

The core objectives of the Llanelly House project have been set to ensure Llanelly House provides a high quality visitor experience:

• To sympathetically conserve, restore and interpret the building in its entirety to its original Georgian Grade 1 status (early 18th – early 19th century)

• Bring the building into full community, heritage and economic use

• To provide high quality learning opportunities for schools and other educational groups

• Create a facility which the entire community can utilise

• “Access for All”

• To engage the community in the projects development

• Give the building focus and function that is understood and utilised by the community locally and nationally

• To make the building financially sustainable through a carefully considered after-use programme that breathes and flexes with the community’s needs

• The building instills and promotes local and national pride

CHRT is currently undertaking a £5.4m capital project known as Llanelly House. We are procuring the services of an experienced Audio Visual Contractor, who will be required to work with relevant internal and external teams to execute and install the Audio Visual Systems and contract the Digital Developers for the digital installations.

The goal of this tender is to appoint an experienced Audio Visual Contractor for the Llanelly House Restoration Project due to be completed by June 2013. The organisation should have the relevant experience of working and collaborating on multi-disciplinary heritage and museum projects within Grade 1 & 2 listed buildings and well adept at integrating cutting edge heritage/museum interpretation within visitor attractions within the last 3 years.

The restoration is set at between 3.75million – 4.1million and is already underway.

Target Competition Dates:

These are indicative dates only and subject to change:

• PQQ Notice & Response 20th Dec 2012 - 7th Jan 2013

• Assessment & shortlist: 3-6 Tenderers 8th Jan 2013

• Invitation to tender 9th Jan 2013

• Tender period 09 Jan - 04th Feb 2013

• Assessment and Evaluation: 3 -6 tenderers 05th -06th Feb 2013

• Interview: 3- 6 tenderers Week commencing 11th Feb 2013

• Decision to Award Notice/Stand Still Alcatel Rule 14th - 24 February 2013

• Contract Award 25th February 2013

Form of Tender

The tender will take the form of a restricted tender procedure. 3-6 tenderers will be selected from this PQQ to tender, which will be assessed and the tenderers will invited to interview. If only 2 tenderers return then we will apply a negotiated tender procedure.

Scoring / Assessment Criteria

The following assessment criteria will be used to select the short list for interview.

1. Ability to meet essential financial and business standards for the commission (30%). Used principally to assess section 1 and 2.

2. Overall experience Demonstration of understanding of the skills required to approach the commission (60%). Used principally to assess section 3.

3. References (10%). Used principally to assess section 4.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

LHP0005

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Software development costs

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

within 10 days of this contract award notice being published

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice