CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Waterloo Housing Group |
1700 Solihull Parkway Birmingham Business Park Solihull |
Solihull |
B37 7YD |
UK |
John Simons |
+44 1217887712 |
john.simons@waterloo.org.uk |
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityDirect supply of electricity and gas. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
East and West Midlands, Yorkshire and Humber, East of Englane, South East (England), UKE, UKF, UKG, UKH, UKJ.The contract will be performed at various sites belonging to Orbit Group, First Wessex and Waterloo Housing Group. A full list of addresses and supporting information will be available at the ITT stage.
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II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Orbit Group Ltd (OGL), First Wessex (FW) and Waterloo Housing Group (WHG) are tendering for the provision of mains gas and electric supply from direct energy suppliers.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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09121200 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeThe contract is for the supply of gas and electricity by direct energy suppliers. Potential providers to price at point of ITT for one and three year options as follows:
Electricity Half Hourly,
Electricity Non Half Hourly,
Electricity Un-metered Supply,
Gas,
Dual Fuel. |
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1 000 0004 000 000 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion12 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Orbit Group Ltd, First Wesses and Waterloo Housing Group reserves the right to require Performance Guarantee Bonds and/or Parent Company Guarantees. Detailed requirements to be provided in the Pre-Qualification Questionnaire and/or Invitation to Tender.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Brief details have been included in the specification. Firm details will be in the ITT.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Where a consortium or other grouping of suppliers submits a joint bid, such consortia or grouping must nominate a lead organisation to deal with Orbit Group, First Wessex and Waterloo Housing Group on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract. Where a consortium chooses instead to nominate a contracting party from among their number with the other members acting as subcontractors, this must be made clear in their bid. The contracting party will be entirely responsible for all matters relating to the contract.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met:
Potential providers maybe rejected if knowledge arises that its directors or any person who has powers or representation, decision or control of the economic operator has been convicted of any of the offences set out in Regulation 23 of the Public Procurement Regaulations 2006 as amernded. In addition potential providers must comply with the requirements of the PQQ.
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III.2.2)
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Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Potential providers Econmic and Financial ability will be assessed as to their suitablility to supply in accordance with Regulation 24 of the Public Procurement Regulations 2006 as amended. In addition potential providers must comply with the requirements of the PQQ.
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III.2.3)
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Technical capacity
Information and formalities necessary for evaluating if requirements are met:
Potential providers Technical or Professional ability will be assessed in accordance with Regulation 25 of the Public Procurement Regulations 2006 as amended. In addition potential providers must comply with the requirements of the PQQ.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate36 |
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Objective criteria for choosing the limited number of candidates
The Prequalification Questionnaire available from https://www.housingprocurement.com gives details of the selection and evaluation criteria and other information of relative importance.
Potential suppliers are asked to read the instructions and information: pre qualification for direct supply gas and electric and all other relating documents.
Failure to follow the instructions could result in suppliers scores being marked down.
The Award Criteria for the purpose of the ITTwill be based around two element price and non-price. The price will be decided purely through the e-auction which will be held on the 1.2.2013. The e-auction will be restricted,with all submissions being assessed against the minimum quality standards, any firms not meeting the minimum standard will be rejected. Where more than 4 firms meeting the minimum standard the quality assessments will be scored on the disclosed weightings in the ITT and the top 6 will go through to the price auction. The final outcome will be based on the auction result.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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No
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Yes
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Price |
100 |
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IV.2.2)
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An electronic auction will be used Yes
The Award Criteria for the purpose of the ITT will be based around two elements price and non- price. All submissions being assessed against the minimum quality standards for the non-price evaluation. This will be conducted in advance of the eAuction and only those firms who meet the minimum standard will be invited to stage 2, the eAuction. Any firms not meeting the minimum standard will be rejected and where more than 4 firms meeting the minimum standard the quality assessments will be scored on the disclosed weightings in the ITT and the top 6 will go through to the price auction. The price will be decided purely through the eAuction which will be held on the 22.1.2014. The final award decision will be based on the auction result.
The price element of the tender will be undertaken by electronic auction. Potential providers will be notified as to the process to be followed. |
IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
Provision of direct supply gas and electricity - PP308.
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 17-10-2013
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 08-11-2013
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Waterloo Housing Group, acting as the central purchasing body, known as the Group, comprising; Waterloo Housing Association Ltd, De Montfort Housing Society Ltd, New Linx Housing Trust Ltd; together with any present or future operating entities that become members of the Group or directly associated with the aforementioned trading organisations.
Orbit Group Limited (OGL) is “a body governed by Public Law”; together with any present or future operating entities that become members of the Group.
First Wessex Limited (FW) is a body governed by "Public Law" together with any present or future operating entities that become members of the Group.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
The High Court of England and Wales |
The Royal Courts of Justice The Strand London WC2A 2LL UK |
London |
WC24 2LL |
UK |
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+44 2079476000 |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
Appeals should be made in occordance with the Public Procurement Regulations 2006 as amended.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
The Cabinet Office |
70 Whitehall London SW1A 2AS |
London |
SW1A 2AS |
UK |
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+44 2072763000 |
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VI.5)
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Dispatch date of this Notice 06-09-2013 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
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II)
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Address and contact points from which specifications and additional documentation may be obtained
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
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ANNEX B
Information About Lots
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Electricity Non Half Hourly 1Yr |
1)
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Short Description
This is a lot for the provision of Electricity Non Half Hourly with a 1year fixed price contract for OGL, FW and WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
FW 920 Sites
OGL 1083 Sites
WHG 636 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Half Hourly 1 Yr |
1)
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Short Description
This is for the provision of half hourly electricity 1 year fixed price contract for OGL and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
OGL 7 Site
FW 2 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Half Hourly 1 Yr |
1)
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Short Description
This is for the provision of half hourly electricity 1 year fixed price contract for OGL .
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
OGL 7
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Half Hourly 3 Yr |
1)
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Short Description
This is for the provision of half hourly electriciy 3 year fixed price contract for WHG and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
WHG 8 Sites
FW 2 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Half Hourly 3 Yr |
1)
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Short Description
For the suppy of half hourly electriciy for a 3 year fixed term contract to WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
WHG 8 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Half Hourly 3 Yr |
1)
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Short Description
For the supply of electricity half hourly for a 3 year fixed term contract to FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
FW 2 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electriciy Unmetered Supply 1 Yr |
1)
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Short Description
Supply electricity to unmetered supplies for a 1 year fixed term contract to OGL, WHG and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
OGL 6 Sites
WHG 15 Sites
FW 11 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Unmetered supply 1 Yr |
1)
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Short Description
Supply electricity to unmetered supplies for a 1 year fixed term contract to OGL and WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
OGL 6 Sites
WHG 15 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Unmetered Supply 1 Yr |
1)
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Short Description
To supply electricity to unmetered supplies for a 1 year fixed term contract to OGL and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
OGL 6 Sites
FW 11 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Unmetered Supply 1 Yr |
1)
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Short Description
To supply electricity to unmeters supplies for a 1 year fixed term contract to OGL.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
OGL 6 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Unmetered Supply 3 Yr |
1)
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Short Description
To supply electricity for unmetered supplies for a 3 year fixed term contract to WHG and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
WHG 15 Sites
FW 11 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Electricity Non Half Hourly 1Yr |
1)
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Short Description
This lot is for the provision of electricity non-half hourly and is for a 1 year fixed price contract for OGL and WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
WHG 636
OGL 1083
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 20
Electricity Unmetered Supply 3 Yr |
1)
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Short Description
To supply electricity to unmeterd supplies for a 3 year fixed term contract to WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
WHG 15 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 21
Electricity Unmetered Supply 3 Yr |
1)
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Short Description
To supply electricity to unmetered supplies for a 3 year fixed term contract to FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
FW 11 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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Gas Supply 1 Yr |
1)
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Short Description
To supply gas for a fixed term contract of 1 year to WHG, OGL and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
WHG 36 SItes
OGL 102 Sites
FW 100 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 23
Gas Supply 1 Yr |
1)
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Short Description
To supply gas for a 1 year fixed term contract to OGL and WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
OGL 102 Stites
WHG 36 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 24
Gas Supply 1 Yr |
1)
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Short Description
To supply gas for a 1 year fixed term contract to OGL and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
OGL 102 Sites
FW 100 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 25
Gas Supply 1 Yr |
1)
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Short Description
To supply gas for a 1 years fixed term contract to OGL.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
OGL 102 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 26
Gas Supply 3 Yr |
1)
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Short Description
To supply gas for a 3 year fixed term contract to WHG and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
WHG 36 Sites
FW 100 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 27
Gas Supply 3 Yr |
1)
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Short Description
To supply gas for a 3 year fixed term contract to WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
WHG 36 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 28
Gas Supply 3 Yr |
1)
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Short Description
To supply gas for a 3 year fixed term contract to FW.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
FW 100 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 29
Supply Dual Fuel 1 Yr |
1)
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Short Description
To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL, WHG and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
WHG - Gas 36 Electricity 659
FW - 100 Gas Electricity 933
OGL - 102 GAs Electricity 1096
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 3
Electricity Non Half Hourly 1Yr |
1)
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Short Description
This lot is for the provision of electricity non half hourly and is for a 1 year fixed price contract for OGL and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09310000 |
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3)
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Quantity or scope
OGL 1083 Sites
FW 920 Sites
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 30
Supply Dual Fuel 1 Yr |
1)
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Short Description
To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL, WHG.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
WHG - 36 Gas Electricity 659
OGL - 102 Gas Electricity 1096
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 31
Supply Dual Fuel 1 Yr |
1)
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Short Description
To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL and FW.
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2)
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Common Procurement Vocabulary (CPV)
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09121200 |
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3)
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Quantity or scope
OGL - Gas 102 Electricity 1096
FW - Gas 100 Electricity 933
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4)
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Indication about different contract dates
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5)
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Additional Information about lots
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ANNEX B
Information About Lots
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| 32
Supply Dual Fuel 1 Yr |
1)
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Short Description
To supply dual fuel (gas/electricity) for a fixed term contract of 1 year to OGL.
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2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09121200 |
|
|
|
|
|
3)
|
Quantity or scope
OGL - Gas 102 Electricity 1096
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 33
Supply Dual Fuel 3 Yr |
1)
|
Short Description
To supply dual fuel (gas/electricity) for a fixed term contract of 3 years to WHG and FW.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09121200 |
|
|
|
|
|
3)
|
Quantity or scope
WHG - Gas 36 Electricity 659
FW - Gas 100 Electricity 933
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 34
Supply Dual Fuel 3 Yr |
1)
|
Short Description
To supply dual fuel (gas/electricity) for a fixed term contract of 3 years to WHG.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09121200 |
|
|
|
|
|
3)
|
Quantity or scope
WHG - Gas 36 Electricity 659
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 35
Supply Dual Fuel 3 Yr |
1)
|
Short Description
To supply dual fuel (gas/electricity) for a fixed term contract of 3 years to FW.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09121200 |
|
|
|
|
|
3)
|
Quantity or scope
FW - Gas 100 Electricity 933
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 4
Electricity Non Half Hourly 1Yr |
1)
|
Short Description
This is for the provision of electricity non half hourly for a 1 year fixed price contract for OGL.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09310000 |
|
|
|
|
|
3)
|
Quantity or scope
OGL 1083 Sites
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 5
Electricity Non Half Hourly 3 Yr |
1)
|
Short Description
This is for the provision of electriciy non half hourly for a 3 year fixed price contract for WHG and FW.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09310000 |
|
|
|
|
|
3)
|
Quantity or scope
FW 920 Sites
WHG 636 Sites
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 6
Electricity Non Half Hourly 3 Yr |
1)
|
Short Description
This is for the provision of electricity non half hourly for a 3 year fixed price contract for WHG.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09310000 |
|
|
|
|
|
3)
|
Quantity or scope
WHG 636 Sites
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 7
Electricity Non Half Hourly 3Yr |
1)
|
Short Description
This is for the provision of non half hourly electricity for a 3 years fixed price contract for FW.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09310000 |
|
|
|
|
|
3)
|
Quantity or scope
FW 920 Sites
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 8
Electricity Half Hourly 1 Yr |
1)
|
Short Description
This is for the provision of half hourly electricity for a 1 year fixed price contract for WHG, OGL and FW.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09310000 |
|
|
|
|
|
3)
|
Quantity or scope
WHG 8 Sites
FW 2 Sites
OGL 7 Sites
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
ANNEX B
Information About Lots
|
| 9
Electricity Half Hourly 1Yr |
1)
|
Short Description
This is for the provision of half hourly Electricity for a 1 year fixed price contract for OGL and WHG.
|
2)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
09310000 |
|
|
|
|
|
3)
|
Quantity or scope
WHG 8 Sites
OGL 7 Sites
|
4)
|
Indication about different contract dates
|
5)
|
Additional Information about lots
|
|