CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Rutland County Council

Corby Borough Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

In the areas covered by the following local authorities:1) Rutland County Council2) Corby Borough Council in Northamptonshire3) Melton Borough Council in Leicestershire

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

A collaborative tender for insurance services for 3 local authorities:

1) Rutland County Council, where all of the Council's insurance is being tendered

2) Corby Borough Council, where the cover for leaseholders and mortgage properties is being tendered

3) Melton Borough Council, where the cover for tenants' contents is being tendered

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The contract for each council is to be with one or more insurance companies, and, if applicable, one or more brokers or intermediaries. Brokers / agents / intermediaries may bid together with one or more insurance companies. Where the use of a broker / agent / intermediary is an integral part of the bid then the cost of employing the broker / agent / intermediary shall be considered to be an integral cost associated with the bid.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Bids will be evaluated so as to provide the most economically advantageous outcome for each council across the requirements in the specification, and not on an item by item basis where this creates disadvantage for the council(s) concerned. Nevertheless, bids for elements of the insurance required may be submitted where they reflect the cover and excess requirements stipulated by the councils.

Bidders are encouraged to support the councils at a time of financial stringency by providing the covers required in the most efficient and cost effective way, such as offering to eliminate any duplications in cover or any other means which do not disadvantage the council(s). Bidders are urged to provide narrative on any area which reduces cost through such an efficiency.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Tenderers may be excluded if a director / partner / proprietor is in the state of bankruptcy, has been convicted of a criminal offence related to business or professional conduct, has committed grave misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Invitations to tender will be despatched electronically but tender submissions must be returned in hard copy format only according to the instructions on the face of the tender. Any electronic tender submissions will be discounted. Bids will be evaluated so as to provide the most economically advantageous outcome for each council across the insurance requirement as tendered, and not on an item by item basis where this creates disadvantage overall. Nevertheless, bids for elements of the insurance required may be submitted where they reflect the cover and excess requirements stipulated by the councils.

The Contracting Authority for this tender is Melton Borough Council, the lead authority for the Welland Procurement Unit, which is conducting this tender on behalf of the nominated councils (Rutland, Corby and Melton).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Melton Borough Council will incorporate a minimum ten day standstill period at the point of notification of the decision to award the contracts. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in Section I.1 above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (As Amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months) although this time period may be reduced to 30 days in certain circumstances. Where a legal challenge is launched the Contracting Authority would be obliged to suspend the making of a contract. Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and / or shortened and / or a fine imposed by the Court.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Rutland County Council

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The value of the contract over a full seven years is approximately GBP 1 540 000.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Corby Borough Council - leaseholders and mortgage properties insurance only

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The value of the contract over a full seven years is approximately GBP 480 000.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Melton Borough Council - tenants' contents insurance only

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The value of the contract over a full seven years is approximately GBP 130 000.

4)

Indication about different contract dates

5)

Additional Information about lots