CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Oxfordshire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Cottsway Housing Association are tendering for the cleaning (including window cleaning) and caretaking services across 4 lots. Lot 1 – Over 55 Sites West Oxfordshire

Lot 2 – General Needs Gloucestershire and Wiltshire

Lot 3 - General Needs Southern West Oxfordshire

Lot 4 - General Needs Northern West Oxfordshire

For further information please refer to the PQQ document.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=107379

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=107379

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(2) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CC1 2014-2020

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(MT Ref:107379)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5)provide aggrieved parties who have been harmed or at risk of harm by a breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Services to include communal area cleaning and windows for Cottsway Housing Association's Sheltered Accommodation and accommodation for residents who are over 55 within Carterton, Witney, Bampton, North Leigh, Eynsham, Woodstock, Chipping Norton, Charlbury and Wychwod.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Services to include communal area cleaning and windows for Cottsway Housing Association's Sheltered Accommodation and accommodation for residents who are over 55 within Carterton, Witney, Bampton, North Leigh, Eynsham, Woodstock, Chipping Norton, Charlbury and Wychwod.

4)

Indication about different contract dates

5)

Additional Information about lots

Contract Length: 4 years plus an additional 2 years extension dependant on satisfactory performance.

ANNEX B

Information About Lots

1)

Short Description

Services to include communal area cleaning and windows for Cottsway Housing Association's stock within Cirencester, Royal Wootton Bassett, Bourton on the Water, Stratten St Margaret and Caine.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Services to include communal area cleaning and windows for Cottsway Housing Association's stock within Cirencester, Royal Wootton Bassett, Bourton on the Water, Stratten St Margaret and Caine.

4)

Indication about different contract dates

5)

Additional Information about lots

Contract Length: 4 years plus an additional 2 years extension dependant on satisfactory performance.

ANNEX B

Information About Lots

1)

Short Description

Services to include communal area cleaning and windows for Cottsway Housing Association's stock within Carterton, Eynsham, Burford, Standlake, Witney and Woodstock.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Services to include communal area cleaning and windows for Cottsway Housing Association's stock within Carterton, Eynsham, Burford, Standlake, Witney and Woodstock.

4)

Indication about different contract dates

5)

Additional Information about lots

Contract Length: 4 years plus an additional 2 years extension dependant on satisfactory performance.

ANNEX B

Information About Lots

1)

Short Description

Services to include communal area cleaning and windows for Cottsway Housing Association's stock within Chipping Norton, Charlbury, Chadlington, Kingham, Middle Barton, Salford and Stonesfield.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Services to include communal area cleaning and windows for Cottsway Housing Association's stock within Chipping Norton, Charlbury, Chadlington, Kingham, Middle Barton, Salford and Stonesfield.

4)

Indication about different contract dates

5)

Additional Information about lots

Contract Length: 4 years plus an additional 2 years extension dependant on satisfactory performance.