CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Surrey, London and surrounding areas.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Repairs, breakdown (including out of hours), servicing and maintenance to some 5,500 gas fired domestic boiler installations, systems and plant. Also new installation of some 300 new boilers per annum via a separate Lot. Award will be the MEAT bidder for both Lots only.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Bond or Parent Company Guarantee may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Terms of financing and payment arrangements will be set out in the Contract Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Groupings of economic operators may be required to form a legal entity.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social policy objectives. This is likely to include participation in employment and training and other community benefit programmes within the locality of the contract. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: All tenderers will be asked to confirm in a pre-qualification questionnaire that none of the Conditions set down in Article 45 of Directive 2004/18/EC apply to their organisation or expression of interest.

A pre qualification questionnaire setting out information to be provided will be made available to all applicant firms that respond to this notice. Applicant firms will be required to complete and return the questionnaire together with supporting documentation by the closing date stipulated on the questionnaire. This will be evaluated for inclusion on the select tender list on the basis of the submission.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As shown in the PQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The TUPE Regulations may apply. Applicants must seek their own legal advice on the implications of this. The PQQ is ONLY available electronically via the web address provided under the Buyer profile, shown on this Contract Notice. Requestes for alternative methods will be declined. The contract will not be let to single trade or material providers only.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be required from the address in part I.1.If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Serving, repairs and maintenance to gas fired domestic installations including emergency breakdown (both in and out of hours). Fully comprehensive nature save for proven obsolescence, wilful neglect and renewal programme. Both Lots will be awarded to the MEAT bidder for both Lots.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As detailed above.

4)

Indication about different contract dates

5)

Additional Information about lots

Both Lots will be awarded to the same MEAT Bidder.

ANNEX B

Information About Lots

1)

Short Description

Annual new gas fired domestic boiler installations and associated plant and systems. In the region of 300 to 350 per annum.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

As above.

4)

Indication about different contract dates

5)

Additional Information about lots

Both Lots awarded to the same MEAT bidder.