VOLUNTARY EX ANTE TRANSPARENCY NOTICE

Section I: Contracting Authority/Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

C545 — Standard Body Armour HG1A/KR1.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Various Police Forces in East and South East Region using the contract.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Suffolk Constabulary is lead authority for nine police forces for the purchase of body armour under an existing national framework agreement. The collaborative contract previously competed for these nine forces under this framework agreement is due to expire on 30 November 2014. The overarching framework agreement will conclude in May 2015 or May 2016 depending on The Metropolitan Police Service placing a further extension. A further mini competition which will include the need for a diverse pattern range of covers to be produced will take approximately four months to conclude for what will give a supplier 12 to 18 month's worth of business and it does not make economic sense in terms of cost to the PCC's or suppliers on the framework agreement. It is also possible that the body armour requirement may be incorporated within the National Uniform Managed Service currently being tendererd, during this potential extension period.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

C545

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

 Lot Number: 

 Title: 

V.1)

Date of contract award decision:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice

Annex D1 – General procurement

Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU)
Directive 2004/18/EC

a) No tenders or no appropriate tenders in response to:

	Open procedure
	Restricted procedure

b) The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive (for supplies only).

c) The works/goods/services can be provided only by a particular tenderer for reasons that are:

	Technical
	Artistic
	Connected with the protection of exclusive rights

d) Extreme urgency brought about by events unforeseeable by the contracting authority and in accordance with the strict conditions stated in the Directive.

e) Additional works/deliveries/services are ordered under the strict conditions stated in the Directive.

f) New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive.

g)Service contract awarded to the successful candidate or one of them after a design contest.

h) For supplies quoted and purchased on a commodity market.

i) For the purchase of supplies on particularly advantageous terms:

	from a supplier which is definitely winding up its business activities
	from the receivers or liquidators of a bankruptcy, an arrangement with creditors or a similar procedure.

j) All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or unacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria.

Other justification for the award of the contract without prior publication of a contract notice in the OJEU:

k) The contract has as its object services listed in Annex B of Directive 2004/18/EC or in Annex XVII B of Directive 2004/17/EC

l) The contract falls outside the scope of application of the relevant directive.

In addition to the box(es) ticked above please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the OJEU is lawful, stating in any case the relevant facts, and, as appropriate, the conclusions of law in accordance with the articles in the relevant Directive (500 words maximum):

The collaborative contract previously competed for these nine forces under this framework agreement is due to expire on 30 November 2014. The overarching framework agreement will conclude in May 2015 or May 2016 depending on The Metropolitan Police Service placing a further extension. A further mini competition which will include the need for a diverse pattern range of covers to be produced will take approximately four months to conclude for what will give a supplier 12 to 18 month's worth of business and it does not make economic sense in terms of cost to the PCC's or suppliers on the framework agreement. It is also possible that the body armour requirement may be incorporated within the National Uniform Managed Service currently being tendererd, during this potential extension period.

The collaborative contract previously competed for these nine forces under this framework agreement is due to expire on 30 November 2014. The overarching framework agreement will conclude in May 2015 or May 2016 depending on The Metropolitan Police Service placing a further extension. A further mini competition which will include the need for a diverse pattern range of covers to be produced will take approximately four months to conclude for what will give a supplier 12 to 18 month's worth of business and it does not make economic sense in terms of cost to the PCC's or suppliers on the framework agreement. It is also possible that the body armour requirement may be incorporated within the National Uniform Managed Service currently being tendererd, during this potential extension period.