CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) Registered Provider of social housing

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Focussed around the head office and properties in Spennymoor plus other areas necessary to fulfil the Contract.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Insurance and related services for Property, Legal Liability and other general non-life insurable risks, as required by Livin Housing Ltd.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As stated in Tender Documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As stated in Tender Documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Potential suppliers will be requested to provide an overview of services provided to the social housing, public sector or other relevant property owners over the past five years, details of at least two clients currently receiving similar services and the three most recent ex-clients that received similar services. Potential suppliers may be asked to produce evidence of regulation by the FCA or other appropriate insurance regulatory authority indicating the types of insurance the proposed insurer is authorised to arrange or provide.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

This will be a 2 stage process, including a PQQ (Pre-qualification Questionnaire) stage. Bidders failing to meet certain required minimum standards at selection (PQQ) stage will be rejected. Bidders meeting the required standards at PQQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITN stage. Selection Criteria for the PQQ stage will be stated in the PQQ documentation.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This is a 2 stage process, where respondents will be required to complete a PQQ that will help us select a limited number of candidates we consider most suitable to proceed to the ITN stage.

Livin Housing Ltd requires respondents to this notice to be able to demonstrate a record of successful provision of insurance and related services within the Social Housing sector, the Public sector or to other relevant Property Owners.

If the respondent is a Broker, you will be asked to detail your main insurance risk carriers, including confirmation of any exclusive or preferential arrangements with those insurers.

All respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The standstill begins the day after the award decision is dispatched. This allows unsuccessful tenderers to challenge award decisions before the contract has been signed. We will inform the unsuccessful tenderer of the reasons as to why they have been unsuccessful. Unsuccessful Tenderers have 2 working days from notification of the award decision to request additional debriefing. If requested within this time-scale, it is necessary to allow 3 full working days between the dispatch of additional briefing and the end of the standstill period. If a request arrives within the standstill period but after the first 2 working days of the standstill period (or later) there is no need to provide further briefing within the standstill period. We will still provide it within 15 days of receipt of a written request, which is normal practice and will not affect the standstill period.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Property damage and related business interruption risks.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services as required by Livin Housing Ltd for property damage and business interruption risks associated with social rented homes, leasehold and shared ownership property, residential homes, commercial property and the like all owned or managed by the contracting Authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

1)

Short Description

EL, PL and Products liability (and possibly POL).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services for EL, PL and Products liability risks (and possibly POL), as required by the contracting Authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

1)

Short Description

Commercial Combined (including office type risks).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services for Commercial Combined (including office type risks), including office buildings, tenants improvements, rent receivable, contents, equipment, business interruption, all risks, money, PA Assault and other risks as required by the contracting Authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

1)

Short Description

Computer/ICT risks.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services for physical loss or damage to computer hardware, software and related business interruption risks as required by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

1)

Short Description

Terrorism Insurance.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services for terrorism and similar risks, to directly complement other insurance policies arranged by Livin Housing Ltd.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents

ANNEX B

Information About Lots

1)

Short Description

Contract Works/Contractors all risks.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services for the risks associated with contract works, including physical loss or damage to works in progress during new build and/or refurbishment projects.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

1)

Short Description

Inspection service associated with items of engineering plant.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Engineering Inspection services associated with lifting, pressure plant and the like, as required by Livin Housing Ltd.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

1)

Short Description

Engineering insurance.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services for risks associated with lifting, pressure plant and the like, as required by Livin Housing Ltd.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.

ANNEX B

Information About Lots

1)

Short Description

Financial and other non-life risks.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Insurance and related services for a selection of Insurance risks individually falling below the EU threshold of 172 514 GBP, including but not limited to: excess employers and public liability, libel and slander, fidelity (theft by employee) and/or crime risks, professional indemnity (errors and omissions) risks, group personal accident and possibly travel and sickness risks, commercial legal expenses and/or employment practices liability risks, directors and officers liability risks, all as required by the contracting authority.

4)

Indication about different contract dates

5)

Additional Information about lots

As stated in Tender Documents.