CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify): Charity Reg No: 701399

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other (Please specify): Library, Heritage, Religion & Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Architect-led Design Team Services for the Gladstone's Living Heritage Project

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Gladstone's Library, Church Lane, Hawarden, Flintshire, CH5 3DF

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Gladstone’s Library wishes to appoint a suitably experienced architect–led multi-disciplinary design team with exceptional vision to provide design services for a prestigious new building and also re-develop the existing Grade I listed Victorian building and its landscape. This commission covers work for RIBA Stages 1 – 7, subject to external funding and planning permissions being acquired. It is important to note that at this point in time funding is only in place to cover RIBA Stages 1 – 2.

Although the total project budget is yet to be determined as it will be dependent on the final design and funding, the aim is for the budget to be in the region of 4million GBP (including preliminaries, contingency, fit-out, construction costs, consultancy services and professional fees but excluding VAT). We will be applying to the Heritage Lottery Fund for approximately half of the funding with the remainder being sought from other grant funding bodies, charitable trusts, foundations and private donors.

The maximum budget for this initial RIBA Stages 1 – 2 commission is 20,000GBP (excluding VAT). Please note that Gladstone’s Library is a charity and receives no regular funding from any source and so value for money at this self-funded stage is critical. The scheme progressing beyond the RIBA Stages 1-2 design and project management opportunity will be dependent on whether the Library secures further funding to deliver the new facility.

In addition to design and engineering services, the successful contractor will also be expected to provide procurement consultancy and project management services including:

- Assisting the Library in the planning applications and applications in securing funding;

- being responsible for conducting the procurement (in observing EU procurement law principles) to appoint a construction contractor and interior fit-out for the Library;

- Providing highways consultancy support by liaising with the Local Authority with regards the possible relocation of the vehicular access to the site and or reconfiguration of the current onsite parking arrangements;

- Providing Exhibition, Access and Fire Safety Strategy consultancy services in relation to the design and operation of the new facility; and

- Construction management support in acting as the main contact with the construction contractor, overseeing their work and monitoring their progress in relation to an agreed works timetable. In addition, at successful key pre approved stages construction work will need to be 'signed off' to allow payment for construction works to date and the draw down of external grant funding.

Electronic access to the procurement documents is available from: http://www.gladstoneslibrary.org/glh

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

(WA Ref:33692)

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

The Library is not a contracting authority for the purposes of the Public Contracts Regulations 2015 and is voluntarily observing procurement law principles in the conduct of this award procedure. The Library intends to voluntarily observe the 10 day standstill period in accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice