CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) Registered Charity

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other (Please specify) Conservation of Culture and Heritage

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Former YMCA, Pontmorlais Promenade, Merthyr Tydfil, CF47 8UN

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Cambrian Heritage Regeneration Trust, a registered Charity and Building Preservation Trust, is currently developing a c.GBP 3m project to restore the former YMCA building in Merthyr Tydfil and to convert it into modern office spaces for the creative industries.

The YMCA is a significant Grade II structure with a terracotta façade which dominates the Pontmorlais area of Merthyr Tydfil. It was designed by Sir Percy Thomas, one of Wale’s foremost Architects and is significant as his first major commission. Its restoration will mark a considerable achievement for regeneration in Merthyr Tydfil and Wales.

We need to procure the services of an Architect for the Project. The successful appointment will have a demonstrated track record in: the conservation of outstanding historic buildings; the conversion of historic buildings for innovative new uses and excellent skills in presenting a strong lead to the professional team and working to ensure the project is delivered in time and to budget. The lead Architect must be accredited as a Specialist Conservation Architect by the RIBA or equivalent (AABC) and experience of leading similar multi-million GBP projects in Wales.

Previous consultancy work on the project includes a Feasibility Study 2011; detailed site survey 2014 and an Options Appraisal for Circulation and Layout with QS Costings 2015. In addition to this an initial phase of emergency structural works and stabilisation works has been undertaken to the property including the removal of all asbestos from the site; the construction of a temporary roof structure and slope stabilisation works to the rear.

This tender is for services under RIBA Plan of Work 2013 Services will include a Concept Review (Stage 2) to Use (Stage 7). Progression to Stage 7 will be subject to HLF Approval following the completion of Technical Design (Stage 4).

During the Contract Period the Architects will act as Contract Administrators.

The target for Stage 2 submission to the HLF April 2016; so all design and technical preparation of the tender documentation would need to be completed by early March 2016.

The target for the completion of the restoration is Easter 2018.

Contract Type: It is anticipated that the contract type will be a standard RIBA Contract 2010 (2012 Revisions) and the Cambrian Heritage Regeneration Trust General Conditions of Contract.

The tender is an open accelerated procedure due to the urgency of the project timings.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=27892.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Installment payments

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

John Conrad Williams, Chair, Cambrian Heritage Regeneration TrustClaire Deacon, Chief Executive, Cambrian Heritage Regeneration Trust

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(WA Ref:27892)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice