CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Cleaning and sanitation services. Cleaning services. Accommodation, building and window cleaning services. Accommodation cleaning services. Building-cleaning services. Window-cleaning services. The Barnet Group Ltd are seeking a suitably qualified providers to supply cleaning services for a variety of buildings and assets which are occupied by The Barnet Group.

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance. The service areas have been divided into 8 lots. Each lot will be awarded separately. The Tenderer is allowed to make an offer for one, or multiple lots in his tender.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.

Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

BG/097/2015/all

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-and-sanitation-services./2D7CJ3B65G

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2D7CJ3B65G

GO Reference: GO-201593-PRO-7017886.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The Barnet Group Ltd manage a number of sheltered housing schemes for older people that want to live independently but require some added support. This tender will require cleaning provision of 17 sheltered housing units located within the London Borough of Barnet.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Barnet Group Ltd manages eight hostels, where properties are let on a medium term basis. The hostels accommodate families, single parents and vulnerable youths/adults.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Grahame Park Housing Office is a single storey building located under a block of flats on the Grahame Park Estate. There are approximately 10 members of staff located at this office which has a reception area. The Boiler House is located on the Grahame Park Estate where approx 6-10 members of staff work, overseeing repairs and environmental management. West Hendon Community Centre is a single storey building and has a kitchenette, 2 bathrooms with toilets and large hall. Approximate cleaning area is 30 square metres. Grahame Park Community Centre is a single storey building and has a kitchenette, 2 bathrooms with 2 toilets and large hall. Approximate cleaning area is 30 square metres.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Assist Office, 25 Gadsbury Close is located in Hendon provides a 24 hour response service to help individuals stay safe at home and at work. There are 17 members of staff based of Gadsbury Close, with maximum of 7 working at any one time. (Please note: this site may be added to the tender process).

The Barnet Group Ltd has three Alarm Assisted schemes, where residents live independently and are checked by mobile Assist staff.

Please note the Assist Office, 25 Gadsbury Close may be added to the tender process.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance.

4)

Indication about different contract dates

5)

Additional Information about lots

The Assist Office, 25 Gadsbury Close, may be added to the tender process.

ANNEX B

Information About Lots

1)

Short Description

Somercoates Close, EN4 is a leasehold block located in New Barnet. There are 5 blocks:

Block A — units 1,3, 5,7, Block B 9, 11, 13, 15, Block C 17, 19, 21, 23, Block D 2, 4, 6, 8, 10, 12, Block E 14, 16, 18, 20, 22, 24.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Your Choice (Barnet) Ltd offers specialist care and support to adults with a range of physical and learning difficulties. Your Choice offer a variety of services aimed to enhance and support adults live an independent life. The day centers' listed below all have an alarm system. The awarded supplier is expected to ensure their staff lock the building and set the alarms before they leave the premises.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

These blocks are defined into four types of Property, Type A, Type B, Type C, & Type D. Barnet Group has broken these down and included a description of what each Type is.

The Barnet Group Ltd will require the awarded supplier to provide a fixed cost per property type.

Property Type A (Barnet Homes has approx. 424 small blocks 2 storey high)

Property Type B (Approx 20 medium blocks with large windows)

Property Type C (Approx 157 medium blocks 3-7 storeys high)

Property Type D (Approx 13 tower blocks).

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Our intention is to enter into a contract for services for a 3 year period from April 2016 to March 2019 with an option to extend for 1 year (to 2020) and then a further 1 year (2021) subject to spend and performance.

4)

Indication about different contract dates

5)

Additional Information about lots