CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

The Glasgow Houisng Association Limited

YourPlace Property Management Limited

Cube Housing Association Limited

Loretto Housing Association Limited

Dunedin Canmore Housing Association Ltd

Lowther Homes Limited

West Lothain Housing Partnership Limited

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Property insurance services. The Registered Social Landlord subsidiaries of Wheatley Housing Group Ltd provide contents insurance to their tenants. Via the factoring subsidiary, YourPlace Property Management, we also provide buildings insurance to owners of factored properties and contents insurance to owners of factored properties. We are proposing to procure a contract or contracts for insurance for our various customer groups, and also anticipate that other RSLs, including those to which properties are transferred under a Second Stage Transfer (SST) agreement, and their customers, may wish to utilise the insurance services. Details of categories of insurance are provided in separate lots. 66515200, 66515100, 66518300, 66510000, 66515000, 66516000, 66518200.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Premiums will be paid at inception and monthly/quarterly thereafter.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

Insurers must be authorised to carry on business in the relevant classes of insurance contracts in accordance with the provisions of the Insurance Companies Act 1982 and modifications thereof and the requirements of the Financial Services Authority.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Property-insurance-services./5C5RTSGCG6

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/5C5RTSGCG6

GO Reference: GO-201598-PRO-7038178.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contracting authority as detailed in section I.1) of this Notice.

If an appeal regarding the award of a contract has not been successfully resolved in the Public Contracts (Scotland) Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or the Court of Session. Any such action may be brought promptly (generally within 3 months). Where a contract has not been entered into the Sheriff Court or the Court of Session may award the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may render it ineffective and set it aside or award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the court before the contract is entered into).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Supply of buildings insurance to approximately 30 000 flats which require buildings insurance. This is a mixture of categories, including: tenemental, 4 in a block, deck access, multistorey, new build properties.

Residential property categories:

a) Right to Buy — residential properties factored by YourPlace on behalf of Wheatley Housing Group subsidiaries and formerly owned by Local Authorities or Registered Social Landlords and sold under the Right to Buy legislation. Potential for additional partners to join Group;

b) Residential flats — residential properties factored directly by YourPlace but not formerly owned by a Local Authority or Registered Social Landlord;

c) Listed buildings;

d) Previously non-factored semi-detached and terraced properties;

e) Insurance services. Property insurance services. Liability insurance services. Insurance claims adjustment services. Damage or loss insurance services. Fire insurance services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Wheatley Housing Group Limited/Your Place have the option to extend the contract by up to 2 periods of up to 12 months each or 1 period of up to 24 months.

ANNEX B

Information About Lots

1)

Short Description

Commercial properties buildings insurance (shops or units run as commercial properties factored by GHA or YourPlace).

Insurance services. Liability insurance services. Property insurance, services. Insurance claims adjustment services. Damage or loss insurance services. Fire insurance services.

CPV 66510000, 66515100, 66518300, 66515000, 66516000, 66515200, 66518200.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

CPV 66510000, 66515100, 66518300, 66515000, 66516000, 66515200, 66518200.

4)

Indication about different contract dates

5)

Additional Information about lots

Wheatley Housing Group Limited/Your Place have the option to extend the contract by up to 2 periods of up to 12 months each or 1 period of up to 24 months.

ANNEX B

Information About Lots

1)

Short Description

Supply of financially inclusive tenant and homeowner contents insurance including standard cover, full accidental damage cover and personal belongings contents insurance for the Wheatley Housing Groups 40 000+ tenants/homeowners of which 15 000 tenants/homeowners currently buy policies.

Wheatley Housing Group Ltd would also like to be able to widen access to its home contents scheme for tenants and homeowners of other Glasgow based Housing Associations (RSLs) and Wheatley Housing Group Ltd members, including tenants and homeowners of SST Transferees

A growth strategy has been developed to maximise customer take-up and it is envisaged this will result in increased numbers of customers purchasing this service.

Property insurance services. Liability insurance services. Insurance services. Insurance claims adjustment services. Damage or loss insurance services. Fire insurance services. CPV 66515200, 66515100, 66518300, 66516000, 66510000, 66515000, 66518200.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

CPV 66515200, 66515100, 66518300, 66516000, 66510000, 66515000, 66518200.

4)

Indication about different contract dates

5)

Additional Information about lots

Wheatley Housing Group Ltd/Your Place have the option to extend the contract by up to 2 periods of up to 12 months each or 1 period of up to 24 months.