CONTRACT NOTICE – OFFICIAL JOURNAL
|
Section I: Contracting Authority
|
I.1)
|
Name, Address and Contact Point(s)
|
|
County Durham Procurement Consortium on behalf of Tees, Esk and Wear Valley NHS Foundation Trust |
Bede House, Belmont, County Durham |
Durham |
DH1 1TW |
UK |
https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB
Katrina Foster |
+44 1913332880 |
katrina.foster@cddft.nhs.uk |
|
http://www.tewv.nhs.uk
https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB
https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB
|
|
|
|
|
|
|
|
|
|
I.2)
|
Type of contracting Authority and Main Activity or Activities
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
No |
Section II: Object of the Contract
|
II.1)
|
Description
|
II.1.1)
|
Title attributed to the contract by the contracting authorityProvision of Travel and Accommodation Management Service. |
II.1.2(a))
|
Type of works contract
|
II.1.2(b))
|
Type of supplies contract
|
II.1.2(c))
|
Type of service contract27 |
II.1.2)
|
Main site or location of works, place of delivery or performance
North East England.
UKC |
II.1.3)
|
This notice involves
|
|
|
|
|
|
|
II.1.4)
|
Information on framework agreement (if applicable)
|
|
|
|
|
|
Number of participants to the framework agreement envisaged
|
|
Duration of the framework agreement
|
|
Justification for a framework agreement the duration of which exceeds four years
|
|
Estimated total value of purchases for the entire duration of the framework agreement
|
|
Frequency and value of the contracts to be awarded |
II.1.5)
|
Short description of the contract or purchase(s)
Tees, Esk and Wear Valley Foundation NHS Trust (TEWVFT) have a requirement to provide accessible travel and venue booking arrangements to staff across the Trust. To facilitate this function the Trust is looking to provide staff with a sourcing and booking system for Rail, Air and Ferry Travel, Hotel Accommodation, Car Hire (Airports Only), Meeting and Conference Venues.
Contract Period: 36 months commencing 1.4.2016 (with the option to extend 2 x 12 months)
Access Opportunity: https://www.cardea.nhs.uk/Cardea/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=3270&Culture=en-GB
|
II.1.6)
|
Common Procurement Vocabulary (CPV)
|
|
|
|
63516000 |
|
|
|
|
|
II.1.7)
|
Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
|
Division into lots No |
II.1.9)
|
Will variants be accepted
No |
II.2)
|
Quantity or Scope of the Contract
|
II.2.1)
|
Total quantity or scope36 months with the option to extend for a further 2 x 12 months. |
|
1 400 0001 600 000 GBP |
II.2.2)
|
OptionsOption to extend contract by a further 2 x 12 months. |
|
Provisional timetable for recourse to these options36 |
|
Number of possible renewals1 |
|
In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
|
II.3)
|
Duration of the contract or limit for completion60 |
Section III: Legal, Economic, Financial and Technical Information
|
III.1)
|
Conditions Relating to the Contract
|
III.1.1)
|
Deposits and guarantees required
Information will be detailed in the Invitation to Tender.
|
III.1.2)
|
Main Terms of financing and payment and/or reference to the relevant provisions
Information will be detailed in the Invitation to Tender.
|
III.1.3)
|
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
No special legal form is required, but each supplier will be required to become jointly and severally responsible for the contract before acceptance.
|
III.1.4)
|
Other particular conditions to which the performance of the contract is subject
|
III.2)
|
Conditions for Participation
|
III.2.1)
|
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
In accordance with Regulation 58 of the Public Contracts Regulations 2015 and as set out in the relevant contract documents and other documentation including pre-qualification.
|
III.2.2)
|
Economic and financial capacity
In accordance with Regulation 58 of the Public Contracts Regulations 2015.
|
III.2.3)
|
Technical capacity
In accordance with Regulation 58 of the Public Contracts Regulations 2015.
|
III.2.4)
|
Reserved contracts
|
|
|
|
|
III.3)
|
Conditions Specific to Service Contracts
|
III.3.1)
|
Is provision of the service reserved to a specific profession? No |
III.3.2)
|
Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
|
IV.1)
|
Type of Procedure
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Justification for the choice of accelerated procedure
|
IV.1.1)
|
Have candidates already been selected? No |
IV.1.2)
|
Limitations on the number of operators who will be invited to tender or to participate5 |
|
Objective criteria for choosing the limited number of candidates
Full details of the criteria are detailed in the pre-qualification questionnaire which must be sought and returned by the closing deadline.
|
IV.1.3)
|
Reduction of the number of operators during the negotiation or dialogue
|
|
|
IV.2)
|
Award Criteria
|
|
No
|
|
|
|
No
|
|
Yes
|
|
|
|
Service Offering |
10 |
|
Implementation Plan |
10 |
|
Training and Marketing Support |
5 |
|
Online Booking Tool |
10 |
|
Delivery of Service |
10 |
|
Business Continuity |
5 |
|
Price — Management/Transactional Fees |
45 |
|
Price — Added Value (Rebate/Commission) |
5 |
|
IV.2.2)
|
An electronic auction will be used No
|
IV.3 Administrative Information
|
IV.3.1)
|
Reference number attributed to the notice by the contracting authority
SP1224
|
IV.3.2)
|
Previous publication(s) concerning the same contract
|
|
|
|
Other previous publications
|
IV.3.3)
|
Conditions for obtaining specifications and additional documents 09-10-2015
17:00
|
IV.3.4)
|
Time-limit for receipt of tenders or requests to participate 16-10-2015
12:00 |
IV.3.5)
|
Date of dispatch of invitations to tender or to participate to selected candidates 28-10-2015
|
IV.3.6)
|
Language or languages in which tenders or requests to participate can be drawn up
|
IV.3.7)
|
Minimum time frame during which the tenderer must maintain the tender
|
IV.3.8)
|
Conditions for opening tenders
|
|
|
|
|
Section VI: Other Information
|
VI.1)
|
Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published 60. |
VI.2)
|
Does the contract relate to a Project/Programme financed by Community Funds? No
|
VI.3)
|
Additional Information
To receive more information about this opportunity, including any amendments and/or clarifications and to request any clarifications and/or to respond to this opportunity please follow the link within the description section of this advert, to register your interest to this opportunity you must follow the link within the description section of this advert
Following an expression of interest, the PQQ will be available to complete on the eSourcing system and the ITT will be available to view. The PQQ must be returned in accordance with the instructions set out in the PQQ by the time and date indicated. The contracting authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The contracting authority is not responsible for any costs incurred by bidders in relation to the participation in this process. All figures provided in this notice are approximate.
|
VI.4)
|
Procedures for appeal
|
VI.4.1)
|
Body responsible for appeal procedures
|
|
|
|
|
|
|
|
|
|
|
Body responsible for mediation procedures
|
|
|
|
|
|
|
|
|
|
VI.4.2)
|
Lodging of appeals
|
VI.4.3)
|
Service from which information about the lodging of appeals may be obtained
|
|
|
|
|
|
|
|
|
|
VI.5)
|
Dispatch date of this Notice 14-09-2015 |