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Notice Details

Title: Cleaning of Carmarthenshire's Archived Documents
Published by: Carmarthenshire County Council
Publication Date: 24/09/2015
Deadline Date: 27/10/2015
Deadline Time: 14:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Carmarthenshire County Council has identified a requirement to appoint a specialist contractor to remove, clean and return the records housed in the County Archive.
The collection consists mainly of paper and parchment based material with leather bound volumes. It is UNIQUE and IRREPLACEABLE. The collection includes public records subject to the Public Records Act 1958, manorial and tithe documents, official records of publicly funded organisations and owned and deposited collections, spanning the 14th to 20th centuries. The majority of items are contained within archival packaging with some items loose on the shelves. A 2005 survey indicated that 98.50% of the collection required cleaning. Active mould has since been identified within the collection. The approximate volume of the collection is 248m3.
The active mould, access arrangements, security of the collection and temporary storage required during cleaning will be key considerations for the successful contractor.
A site visit for prospective tenderers is available at 2pm on 1st October 2015. Tenderers must confirm their attendance via the e-tender Wales Portal.
It is anticipated that the award of contract will take place during November 2015 and that the collection must be removed by the contractor prior to Christmas 2015.
CPV: 92512000, 92510000, 92500000, 45454100.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Carmarthenshire County Council

County Hall,

Carmarthen

SA31 1JP

UK

Jane Davies

+44 1267234567

JaneDavies@carmarthenshire.gov.uk


www.carmarthenshire.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0281

www.etenderwales.bravosolution.co.uk

www.etenderwales.bravosolution.co.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Cleaning of Carmarthenshire's Archived Documents

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

27

II.1.2)

Main site or location of works, place of delivery or performance

Carmarthenshire



UKL14

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Carmarthenshire County Council has identified a requirement to appoint a specialist contractor to remove, clean and return the records housed in the County Archive.

The collection consists mainly of paper and parchment based material with leather bound volumes. It is UNIQUE and IRREPLACEABLE. The collection includes public records subject to the Public Records Act 1958, manorial and tithe documents, official records of publicly funded organisations and owned and deposited collections, spanning the 14th to 20th centuries. The majority of items are contained within archival packaging with some items loose on the shelves. A 2005 survey indicated that 98.50% of the collection required cleaning. Active mould has since been identified within the collection. The approximate volume of the collection is 248m3.

The active mould, access arrangements, security of the collection and temporary storage required during cleaning will be key considerations for the successful contractor.

A site visit for prospective tenderers is available at 2pm on 1st October 2015. Tenderers must confirm their attendance via the e-tender Wales Portal.

It is anticipated that the award of contract will take place during November 2015 and that the collection must be removed by the contractor prior to Christmas 2015.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.uk/search/search_switch.aspx?ID=33988

II.1.6)

Common Procurement Vocabulary (CPV)

92512000
92510000
92500000
45454100

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

As detailed in the specification document

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the tender documentation

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


III.2.2)

Economic and financial capacity


Candidates will be required to provide evidence as specified in Article 58 (3)

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from=EN




III.2.3)

Technical capacity


Candidates will be required to provide evidence as specified in Article 58 (4)

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32014L0024&from=EN




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 27-10-2015  14:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

3 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_31312

As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:

ITT Code: itt_49988

Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.

Suppliers Instructions How to express interest in this Tender:

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the "Suppliers register here" link

- Enter your correct business and user details

- Note the username you chose and click "Save" when complete

- You will shortly receive an email with your unique password (please keep this secure)

- Agree to the terms and conditions and click "continue"

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier)

- Click on the relevant ITT to access the content.

- Click the "Express Interest" button at the top of the screen

- This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only)

- Click on the ITT code, you can now access any attachments by clicking the ''''Buyer Attachments" on the left hand side of the screen

3. Responding to the tender

- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)

- You can now use the Messages function on to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850/ Fax: 020 7080 0480

Tenders or Requests to Participate must be sent to:

Official name:

www.etenderwales.bravosolution.co.uk

Postal Address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk , all information may be downloaded and returned though this channel.

(WA Ref:33988)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 24-09-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: JaneDavies@carmarthenshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
92512000Archive servicesLibrary and archive services
92510000Library and archive servicesLibrary, archives, museums and other cultural services
92500000Library, archives, museums and other cultural servicesRecreational, cultural and sporting services
45454100Restoration workRestructuring work

Delivery Locations

Delivery Locations
IDDescription
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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