CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

— Insurance services,

— Motor vehicle insurance services,

— Damage or loss insurance services,

— Fire insurance services,

— Property insurance services,

— Liability insurance services,

— Professional liability insurance services,

— Insurance brokerage and agency services.

Provision of insurance services relevant to a registered social housing provider covering a range of business classes of which the main classes will be domestic and commercial property stock, employers, public and product liability, contract works, directors and officers, engineering inspection services, motor fleet. To include full advisory and claims handling services.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As stated in the Pre-Qualification Questionnaire or Invitation to Tender.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As stated in the Pre-Qualification Questionnaire or Invitation to Tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As stated in the Pre-Qualification Questionnaire or Invitation to Tender.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As stated in the Pre-Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

This will be based on information stated within the Pre-Qualification Questionnaire.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

WDH/RG/Insurance/0321

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=162450648

GO Reference: GO-2015922-PRO-7099718.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Provision of insurance services relevant to a registered social housing provider covering a range of business classes of which the main classes will be domestic and commercial property stock including approximately 31 000 housing units including low and high rise units, employers, public and product liability, contract works, directors and officers, engineering inspection services, fidelity guarantee and crime. To include full advisory and claims handling services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total general insurance services package whilst including brokerage or direct insurance arrangement of cover is to include advisory services which will entail risk management on the various insurance types and claims management services. The agreement will run for an initial period of 3 years from 1.4.2016 with annual review with a potential 2 12-month extensions to 31.3.2021.The annual value is estimated to be 1 000 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Motor fleet insurance services for a light commercial fleet used by the organisation by a range of technical and construction trades for the maintenance of housing stock and estates and site redevelopment including new build.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The total insurance services package for motor fleet is to include advisory services which will entail risk management and an efficient and effective claims management services. The agreement will run for an initial period of 3 years from 1.4.2016 with annual review with a potential 2 12-month extensions to 31.3.2021. Fleet insurance value is approximately 200 000 GBP annually and comprises mainly a light commercial fleet of 440 vehicles.

4)

Indication about different contract dates

5)

Additional Information about lots